Assistant Manager, Leasing and Property Management
7 days ago
GREAT EASTERN WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
As a LIFE company, our customers are at the heart of all that we do. Being one of Asia's leading insurers for over a century, we have built a long-lasting legacy of trust with our customers over many generations. At the foundation of this trust is Integrity, Initiative, and Involvement – from the way we treat every customer relationship with honesty and transparency, to our proactive approach of delivering the best possible solutions in both life and general insurance.
If you are looking to grow in an exciting career filled with opportunities and potential, we are seeking a professional to join our team as an Assistant Manager, Leasing and Property Manager.
Job Purpose
Assist in the marketing, leasing, tenancy administration and operations of GELM's Let-Out properties located in "Branches" outstation i.e. Ipoh, Johor Bahru, Kota Kinabalu, Kuching, Seremban, Penang, Sibu, Tawau (the "Properties") and other branch properties.
The Job
Marketing & Leasing
- Attending to leasing enquiries of all tenantable spaces under branches.
- Schedule viewings of vacant premises by prospective tenants & marketing agents.
- Assist in sourcing for new tenants.
- Coordinating with local agents in respective branches on marketing leasing/marketing activities.
Tenancy Administration
- Ensure all Request for Proposals are attended to and reverted in a timely manner.
- Upon securing the tenant, liaise with the legal team, compliance and CoSec (if needed) to finalize the agreements, AML screenings, and any other documents related to CoSec.
- Preparation of relevant documents i.e. Tenancy Approval, Letter of Offer, Tenancy Agreement, Letter of Guarantee, Addendums and any letters related to tenancy.
- Monitor all tenancy renewals and ensure timely renewal of all tenancies.
- Preparation & arrangement for the stamping of Tenancy Agreement, Letter of Guarantee & Addendums.
- Upon tenancy confirmation, coordinate with FM to prepare the site & hand over the site to the tenant for renovation.
- Ensure IFCA updates on new tenancies and renewals.
- Composing correspondence letters to tenants.
- Updating master tenancy and occupancy on movement of tenants.
- Advise Finance on any additional deposits collected (e.g., access card deposits) and refund of deposits upon completion of renovations/tenancies.
Preparation of Reports
- Preparation/updates for Monthly HOD meeting slides for Branches.
- Preparation of Monthly Property Management Reports for Branches.
- Preparation of Yearly Budget for Branches – this exercise may be done more than once a year.
Customer Service
- Attend to tenants on requests pertaining to additional allocation of season parking and building access cards.
- Coordinating with carpark management for parking bays.
- Attend to tenants' feedback/requests and maintain good landlord-tenant relationships.
Credit Control
- Communicate & follow up with tenants to clear all outstanding payments.
- Communicate and inform CCD team on the monthly status of defaulters.
Office Management
- Liaise with head office (MGE) on the purchase of office items such as stationeries, beverages, etc., and monitor the delivery of documents and payment to and from the head office.
- Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
- Maintain awareness of industry trends on regulatory compliance, emerging threats, and technologies in order to understand the risk and better safeguard the company.
- Highlight any potential concerns/risks and proactively share best risk management practices.
- Other responsibilities entailed.
Our Requirements
- At least 3-5 years' experience in Property Leasing and Property Management.
- Familiar with the preparation of yearly Budgets.
- Familiar with Property Marketing strategies for Office, Shop Lots, Retail, etc.
- Experience in Letter of Offer preparation & Tenancy Agreements vetting.
- Able to multitask, dedicated and has a positive can-do attitude.
- High level of integrity, takes accountability of work and good attitude over teamwork.
- Takes initiative to improve the current state of things and adaptable to embrace new changes.
Great Eastern Malaysia is committed to Equal Employment Opportunity, and all qualified applicants shall receive fair and equal consideration for employment.
Entity: Great Eastern Life Malaysia
Employment Type: Permanent
About Great Eastern
Founded in 1908, Great Eastern is a well-established market leader and trusted brand in Singapore and Malaysia. With over S$100 billion in assets and more than 16 million policyholders, it provides insurance solutions to customers through three successful distribution channels – a tied agency force, bancassurance, and financial advisory firm Great Eastern Financial Advisers.
The Great Eastern Life Assurance Company Limited and Great Eastern General Insurance Limited have been assigned the financial strength and counterparty credit ratings of "AA-" by S&P Global Ratings since 2010, one of the highest among Asian life insurance companies.
Great Eastern is a subsidiary of OCBC, the longest established Singapore bank, formed in 1932. It is the second largest financial services group in Southeast Asia by assets and one of the world's most highly-rated banks, with an Aa1 rating from Moody's and AA- by both Fitch and S&P.
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