Procurement Analyst

2 days ago

Petaling Jaya, Selangor, Malaysia F. Hoffmann-La Roche Gruppe Full time

Roche fosters diversity, equity and inclusion, representing the communities we serve. When dealing with healthcare on a global scale, diversity is an essential ingredient to success. We believe that inclusion is key to understanding people's varied healthcare needs. Together, we embrace individuality and share a passion for exceptional care. Join Roche, where every voice matters.

The Position

The Procurement Analyst (Japanese Speaker) will support procurement operations by managing purchase requisitions, processing purchase orders, and ensuring compliance with company policies. Responsibilities include supplier coordination, data analysis, contract administration, and issue resolution to optimize procurement efficiency. The role requires proficiency in Japanese to liaise with stakeholders and vendors, ensuring smooth communication and seamless procurement processes.

Key Accountabilities:

  • Validate and process (fix & check) Purchase Requisitions to ensure completeness and in compliance with Procurement Policy.
  • Convert Purchase Requisitions/Shopping Carts to Purchase Orders.
  • Purchase Order amendment, close and cancellation.
  • Manage and resolve internal and external queries.
  • Participate in invoice reconciliation process. Work closely with Accounts Payable team to resolve any outstanding invoice reconciliation or mismatch.
  • Execute and produce accurate and timely reports.
  • Manage and execute the quote collections (RFP/RFQ) and multiple source biddings when applicable.
  • Manage Contract Repository - Ensure all contracts are filed and easily accessible for future use.
  • Review and update SOP, DTP & CCP timely.
  • Ensure adherence to the Procurement Policy, Directive, Guidelines and Local Procurement SOPs.
  • Actively participate in new projects, such as ASPIRE/MyBuy and attend related meetings, trainings, knowledge transfer, etc.
Who You Are
  • Degree or Diploma or equivalent experience in Business Studies, Finance & Accounting/Commerce, Supply Chain or Procurement equivalent.
  • At least 3-5 years' experience in a centralized purchasing environment and Supply Chain with production planning background.
  • Experience of working in a shared service center across a global/large organization will be an added advantage.
  • Good negotiation and analytical skills, resourceful in identifying new sources of items requested and results oriented.
  • Good communication skill and able to communicate effectively in English and Japanese as the role involves supporting our counterparts in Japan.
Who we are

At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we've become one of the world's leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

The Roche Services & Solutions as well as People Support Solutions organisations located in Kuala Lumpur provide end-to-end business solutions for Finance, Procurement, IT, Communications, People & Culture (Human Resources) and beyond to our Roche colleagues across the APAC region. Today Roche employs altogether around 1100 employees in Malaysia.

Roche is an Equal Opportunity Employer.

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