Procurement Specialist

3 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia AIMS Data Centre Full time

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Direct message the job poster from AIMS Data Centre.

  • You will be part of a team of go-getters and do-gooders, and work in very close proximity (literally and figuratively) with our co-minions from Procurement team, vendor and stakeholders.
  • Work closely with Internal team on day-to-day vendor issue, performance and improvement.
  • This role involves overseeing vendor sourcing, negotiating contracts, contract management, managing vendor relationships, managing budgets, and ensuring accurate financial reporting on purchases. The ideal candidate will have a strong understanding of procurement practices, financial regulations, and the ability to multitask effectively in a dynamic environment.

Work Life:

  • Develop and implement effective procurement strategies for sourcing goods, services, and equipment especially in Johor Region.
  • Conduct supplier evaluations, negotiate terms, and secure favorable pricing and contracts.
  • Manage the end-to-end procurement process, including request for quotations (RFQs), purchase orders, and supplier management.
  • Monitor supplier performance, ensuring quality and delivery timelines are met.
  • Maintain accurate records of procurement activities, supplier information, and contracts.
  • Collaborate with internal stakeholders to understand business requirements and provide procurement solutions.
  • Ensure compliance with procurement policies, guidelines, and industry standards.
  • Identify opportunities to improve procurement processes and achieve cost savings.
  • Work closely with internal teams to understand procurement needs and provide timely solutions.
  • Draft, review, and negotiate contracts with suppliers, vendors, and service providers, ensuring compliance with legal and company standards.
  • Oversee the lifecycle of contracts, from initial drafting through execution and renewals.
  • Ensure that all contractual obligations are met, including terms related to pricing, delivery schedules, and performance metrics.
  • Monitor contract performance and take appropriate actions for any breaches or non-compliance.
  • Manage contract renewals, amendments, and terminations in a timely manner.
  • Work closely with legal teams to ensure all contracts align with company policies and legal requirements.

Requirements:

  • Bachelor's degree in Business Administration, Supply Chain Management, Finance, Accounting, or a Procurement related field.
  • Minimum of 4-6 years of experience in procurement and finance, preferably in a similar role.
  • Strong understanding of procurement processes, contract law, and vendor management.
  • Excellent negotiation, communication, and problem-solving skills.
  • Ability to manage multiple projects and deadlines in a fast-paced environment.
  • Proficiency in procurement software.
  • Strong attention to detail and analytical skills.
  • Ability to work independently and manage multiple tasks effectively.
  • Strong negotiation and influencing skills.
  • Ability to think critically and analytically.
  • Ability to work cross functional teams.
  • Excellent communication (written and oral in English) and good interpersonal skill.
  • Integrity, team play, pleasant personality and with a positive can-do working attitude.

Preferred Qualifications:

  • Experience in Construction Activity / M&E Knowledge / Project Management / P2P and Adhoc Procurement sourcing.
  • Certification in Procurement (e.g., CIPS, CPSM) or Contract Management is a plus.
Seniority level
  • Associate
Employment type
  • Full-time
Job function
  • Purchasing, Finance, and Supply Chain
Industries
  • IT Services and IT Consulting
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