Program Manager

4 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia Fortune Full time

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Role Summary:

The Program Manager will support the planning and execution of the content and speaker program for the ASEAN-GCC China Economic Forum. This contract role, based in Kuala Lumpur, Malaysia, requires strong organizational skills, attention to detail, and the ability to collaborate with internal teams, sponsors, and external stakeholders. The selected candidate must be available to start immediately and commit to the full duration leading up to the event in late May 2025.

Key Responsibilities:

  • Assist the Program Director in developing the overall program plan, including agenda structure, speaker recruitment strategy, and execution timeline.
  • Support the coordination of content direction, speaker outreach, and agenda refinement with editorial co-chairs and sponsors.
  • Research and identify potential speakers, assist in outreach efforts, and coordinate approvals for mainstage sessions, breakouts, and side events.
  • Draft and edit program materials, including website descriptions, session overviews, and format details.
  • Prepare briefing materials for speakers and moderators, including session descriptions, biographies, background research, and suggested talking points.
  • Work closely with the sponsorship team to facilitate sponsor integration into the program.
  • Assist with scriptwriting coordination, ensuring scripts are reviewed and finalized on schedule.
  • Manage on-site program logistics, including speaker coordination and green room management.
  • Help organize and track bi-weekly or weekly program meetings, ensuring agendas are prepared and action items are followed up.
  • Participate in sponsor update meetings and provide regular updates on program development and speaker recruitment.
  • Work on-site during the event, arriving in advance to assist with production, speaker management, and client coordination.
  • Assist in compiling post-event assessments and recommendations as needed.

Qualifications:

  • 5+ years of experience in event programming, content development, or conference management.
  • Strong writing and editorial skills, with the ability to draft compelling program descriptions and briefing materials.
  • Experience working with high-profile speakers, government officials, and corporate executives.
  • Ability to manage multiple tasks and deadlines in a fast-paced environment.
  • Strong communication and collaboration skills, with experience working across teams and external stakeholders.
  • Proficiency in English, Chinese, and Malay; knowledge of Arabic or another Asian language is a plus.
  • Immediate availability is required.
Seniority level

Mid-Senior level

Employment type

Contract

Job function

Project Management, Writing/Editing, and Marketing

Industries

Events Services, Public Relations and Communications Services, and Book and Periodical Publishing

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