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Senior Executive Assistant

1 month ago

Butterworth, Penang, Malaysia Flextronics - The Flex Company Full time
Senior Executive Assistant

Apply locations Malaysia, Penang time type Full time posted on Posted 26 Days Ago job requisition id WD195959

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.

We believe in the power of diversity and inclusion and cultivate a workplace culture of belonging that views uniqueness as a competitive edge and builds a community that enables our people to push the limits of innovation to make great products that create value and improve people's lives.

A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

Job Summary

To support our extraordinary teams who build great products and contribute to our growth, we're looking to add a/an Senior Executive Assistant located in Batu Kawan, Penang.

What a typical day looks like:

  • Manage and organize schedules
  • Coordinate and schedule staff & all-hands meetings.
  • Make travel arrangements, including detailed itineraries, visa applications, and hotel reservations.
  • Manage travel and entertainment budget planning and submit expense reports.
  • Organize, and coordinate employee engagement initiatives and related events.
  • Oversee office space needs, including the setup of workstations for new hires.
  • Maintain standards in the upkeep of office facilities and equipment, including stationery and pantry supplies.
  • Manage yearly contracts such as office rental and company insurance related to administrative functions.
  • Deliver high-quality administrative support services to top management while handling confidential information.
  • Create and manage publicity of site newsletter, SharePoint sites, and update organization charts.
  • Compile and organize finalized minutes, notes, and follow-up tasks ensuring accurate capture and organization.
  • Prepare PowerPoint presentation as required by management
  • Draft and prepare internal and external correspondence including letters and memos.
  • Maintain the filing system and document preparation for various administrative needs.
  • Manage monthly budgetary control for general expenses and staff expense claims.
  • Perform other ad hoc duties and assignments as required to support management and operations.

The experience we're looking to add to our team:

  • Typically requires a minimum of 10 years of experience in business and/or administration.
  • Typically requires completion of high school, vocational training, or equivalent with experience in the use of computer applications plus general clerical experience.
  • May require minimal functional process knowledge.

What you'll receive for the great work you provide:

  • Medical benefits, dental, vision
  • Life Insurance
  • Paid Time Off
  • Bonuses
Job Category

Administration

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We celebrate diversity and do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).

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