Senior Corporate Administrator

6 days ago

Penang, Malaysia Ocorian Group Full time
  • Full-time
Company Description

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We're a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Job Description

Purpose of the job

To manage a portfolio of fund and corporate entities, ensuring regulatory compliance, efficient administration, and high-quality client service. The role involves overseeing statutory and governance requirements, managing onboarding and offboarding processes, and ensuring adherence to internal policies and regulatory frameworks. Additionally, the Senior Corporate Administrator plays a key role in workflow approvals, financial oversight, and special projects.

Main responsibilities

  • Oversee a portfolio of fund and corporate entities
  • Ensure compliance with CIMA, ROC, and other regulatory requirements, including arranging CIMA FAR fee payments and handling statutory filings.
  • Maintain and update statutory registers, including shareholders, Directors & Officers, and Mortgages of Charges.
  • Act as a key point of contact for clients, ensuring timely responses to regulatory, corporate secretarial, and governance queries.
  • Manage client onboarding and transfer-in processes, ensuring full compliance with Customer Due Diligence (CDD) requirements and internal policies.
  • Conduct annual and ongoing compliance reviews for all managed entities.
  • Oversee offboarding activities, including strike-offs, liquidations, transfers-out, and de-registrations, ensuring proper final billing and compliance.
  • Supervise workflow approvals, including Viewpoint processes and NavOne invoice validation, ensuring accurate job fee setups.
  • Manage CIMA and ROC regulatory reporting, including annual declaration returns, SPC cell registrations, and penalty fee reviews.
  • Act as CORIS administrator, overseeing ROC annual fee payments and managing user access for CORIS and CAP systems.
  • Attend client board meetings, prepare governance reports, and contribute to board-level discussions.
  • Provide leadership and oversight to corporate administrators, ensuring smooth operations and adherence to regulatory standards.
  • Mentor and develop junior team members, supporting professional growth and high service standards.
  • Support recruitment, training, and performance management of corporate administrators.
  • Ensure accurate and timely billing, monitor timesheets, WIP, financial recoverability, and oversee credit control for outstanding debts.
  • Lead special projects related to the Beneficial Ownership Regime (BOR), ensuring compliance, system updates, and client engagement.
  • Liaise with IT, finance, and compliance teams to enhance process efficiency and system improvements.
  • Monitor team performance against targets and work with senior leadership to drive operational efficiency and service excellence.
  • Such other duties as may be assigned.
Qualifications
  • A minimum of 5 years prior experience in a Corporate administration role, with demonstrable team leadership responsibilities.
  • Strong experience using the following systems: CAP, CORIS, REEFS, Viewpoint, MS Office (Excel, Word, Outlook, Teams), NAVOne.
  • A detailed knowledge and understanding of the Cayman Islands laws and regulations.
  • Excellent client relationship and interpersonal skills.
  • Team oriented with the desire to thrive in a diverse, dynamic and collaborative environment.
  • A strong sense of commitment and responsibility.
  • Excellent verbal and written communication skills i.e. thorough command of the English language including excellent spelling, grammar and punctuation.
  • Sound organizational skills.
Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

  • We are CLIENT CENTRIC – Clients are at the centre of our world, and we're committed to providing expertise and specialist solutions to meet their most complex challenges.
  • We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
  • We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
  • We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
  • We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there's anything we can do to make the process easier for you. You can reach us at [emailprotected].

We're an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.

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