Account Receivable
2 days ago
Objectives of the Position
- Provide Accounts Receivable (AR) & Inter-Companies Reconciliation (ICR) services to business units in accordance with established processes, work procedures and in compliance with BASF policies, Financial Reporting Compliance (FRC), local company legal and statutory requirements.
- Ensure that timelines and quality are met within the agreed service levels agreements.
Main Tasks
Functional Tasks (including but not limited to):
- Process incoming receipts made by customers with various payment method in accordance with Service Level Agreements (SLA).
- Process customer rebates contract maintenance & rebate settlement credit notes for 3rd party customers.
- Generate statement of accounts & dunning letters for the customers.
- Resolving account discrepancies such as unallocated/unidentified receipts.
- Process Trade AR expected credit loss & specific provision and write-offs of bad debts according IFRS 9.
- Provide the balance confirmation for 3rd party customers upon request from end-users.
- Generate periodic/ad-hoc AR reports in accordance with end users and/or BASF requirements.
- Perform customer reconciliation per request from auditor or customers.
- Process exceptional customer invoices, debit notes and credit notes (whenever necessary).
- Clearing and monitoring of open items in General Ledger accounts related to customers.
- Process customer refund.
- Ensure that queries are attended according to the agreed timelines.
- Support in transition/projects activities and perform testing.
- Initiate and execute inter-company reconciliation in accordance with process documentation by identifying the reason of inter-company differences.
- Perform month end and year end close activities to ensure timely and accurate closure of accounts.
- Perform investigation for Condor discrepancies and provide adjustment via Adrian portal before reporting deadline.
- Ensure all inter-company differences upon investigation are justifiable and coordinate with the stakeholders for resolution.
- Perform follow up and monitoring on inter-company receivable overdue aging transactions.
- Coordinating and investigate unsuccessful settlement request (SR) creation.
- Provide advice and guidance to relevant recipients on commission error for resolution.
- Reconcile the data maintenance in inter-companies' vendors & customers are accordance to the inter-company guideline i.e.: payment term and currency.
- Ensure no retrospective adjustment for posted invoices at the time new maintenance taken place.
- Attend to inter-company reconciliation related queries from stakeholders.
Compliance
- Participate in any compliance audits and respond to audit queries (for both internal and external).
- Ensure all work documentation and work processes are updated and met with BASF policies & guideline, local company's policy, legal and statutory requirements.
Quality and Continuous Improvement
- Identify, recommend, and implement continuous improvement opportunities in quality and efficiency to support smooth implementation.
- Prepare training materials and conduct end user trainings when required.
- Support new and existing team members through proper knowledge transfer; and sharing of best practice thereby ensuring quality is maintained through any staff transition.
Requirements
Education
- Bachelor's Degree or Diploma in Finance/ Accounting or related disciplines or Professional qualification in Finance (e.g., ACCA, CPA, etc.).
Working Experience & Skills
- Fresh graduate with Bachelor's Degree in Finance/ Accounting or related disciplines.
- Diploma with minimum 1-2 years working experience in related fields.
- External experience in a shared service or business process outsourcing engagement will be an added advantage.
- Good interpersonal skills to communicate to service recipients.
- Good time management, good organization skills and multi-tasking skills.
- Ability to work independently with minimal supervision, and to excel under pressure for meeting any tight deadlines.
Technical & Professional Knowledge
- Knowledge of MS Office Applications, especially MS Word, Excel and Power Point.
- Knowledge of SAP Systems will be an added advantage.
- Proficiency in English and other languages required.
- Knowledge in programming or scripting are an added advantage but not mandatory.
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