SHE & Facilities Partner

3 weeks ago

Petaling Jaya, Selangor, Malaysia F. Hoffmann-La Roche AG Full time

job requisition id 202502-103761

This is an excellent opportunity to join a market leader where you can truly make your mark.

Key responsibilities

  1. Core Role - SHE
  2. Update RDMY SHE Goals tracking and monitor the trend towards the SHE goals and for SHE reporting on a monthly basis
  3. Coordinate building related SHE matters including quarterly inspection / walkabout. Follow up on action items to ensure closure by the respective department
  4. Monitoring and documenting the implementation of SHE programs and action plans, in order to close identified gaps SHE audit report closure item
  5. Track and monitor accidents and incidents, occupational injuries and illnesses
  6. Support and coordinate SHE training for all employees
  7. Maintain a system for receiving, documenting and responding to SHE related reports and complaints
  8. Ensuring that all legally required documents and permits are available and up to date
  9. Responsible person to enforce and report any SHE non-compliance
  10. Monitors and assesses the local security exposure and proposes the necessary preventive measures
  11. Assist in vendor / contractor audit and follow up on corrective / preventive action items
  12. Engage with branch personnel on SHE related matters
  13. Office fleet / vehicle safety
  14. Core Role - Facilities and Estate Management
  15. Manage branch tenancy and maintenance. Visit branches at least once a year to ensure proper upkeep and maintenance is done
  16. Liaison person with all landlord / building management for all RDMY tenanted premises with Malaysia
  17. Manage facilities requirement including safety and security needs
  18. On-site parking management
  19. Conduct / coordinate facilities assessment as and when require local management or global facilities
  20. Supports and advises company/site senior management, line management and employees in all security matters (physical/access, personnel, information and product related).
  21. Supports the organization for compliance with legal security regulations and with Roche security requirements (K19).
  22. Reports critical security situations/incidents to his superior and to the CSO.
  23. Monitors and assesses the local security exposure and proposes the necessary preventive measures.
  24. Is involved in major projects (also in design phase) representing the security stake and requirements.
  25. Is able to manage critical issues/cases related to security of the company/site (including participation in investigations).
  26. Establishes and maintains close contacts with law enforcement authorities/police and professional organizations and associations.
  27. Member of the emergency management team.
  28. BCM
  29. Assist in BCM implementation and monitoring
  30. Dept Admin
  31. Working and collaborate with HR on Employee Vaccination Program and SOCSO claim (if any)
  32. New hires enrollment/update/termination for Medical Insurance (AIA)
  33. Assist in Employee Benefits Renewal and Program Maintenance
  34. Upkeep and maintenance of personal files.
  35. Ensure, personal files is up to date and information is updated accordingly
  36. Coordinate yearly personal data update
  37. Any other tasks or projects as assigned from time to time

Who you are
You are someone who wants to influence your own development. You're looking for a company where you have the opportunity to pursue your interests across functions and geographies. Where a job title is not considered the final definition of who you are, but the starting point.

Qualifications & Experience

  1. Diploma in Engineering/SHE/related security studies or professional certifications (preferred).
  2. At least 4-6 years' experience on managing SHE programs and audit experience working with local regulatory authorities in Safety and Security matters (preferred)
  3. Experience working in an MNC environment will be an added advantage.

Knowledge

  1. Strong SHE Mindset
  2. Local council requirement
  3. Waste management (intermediate) and regulation
  4. Excellent in coordinating maintenance for building and offices
  5. Language Skills - Conversant in both English and Bahasa Malaysia
  6. Proactive in identifying challenges and taking initiative to develop effective solutions independently
  7. Ability to multi tasks and agile in approach
  8. Organize and knows how to plan ahead
  9. Team player with strong interpersonal skills, capable of working within a globally diverse team
  10. Good communication and stakeholders management skills
  11. Good coordination and reasoning skills
About Us
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