Document Controller

2 weeks ago

Johor Bahru, Johor, Malaysia Astaka Holdings Full time

Responsibilities:

  1. Developing and implementing document control procedures for the company.
  2. Managing the creation, revision, distribution, and archiving of documents.
  3. Ensuring documents are accurately labelled, indexed, and stored for easy retrieval.
  4. Monitoring document lifecycle and implementing version control processes.
  5. Maintaining document databases and ensuring data integrity and security.
  6. Assisting in the preparation and submission of documents for regulatory approvals.
  7. Maintaining both electronic and hard copy project documentation, ensuring accurate filing and retrieval.
  8. Organizing the secure archiving of project documents, ensuring long-term accessibility.
  9. Indexing, storing and retrieving a wide variety of document types.
  10. Printing and distributing documents as needed, scanning and uploading documents according to company procedures.
  11. Collecting and registering all technical documents such as drawings, management papers, correspondence, contracts, invoices, quotations in accordance with company procedures.
  12. Coordinating and compiling weekly and monthly reports.
  13. Reviewing documents, checking they comply with regulations, creating revisions and archiving outdated versions.
  14. Distributing documents to the relevant people, departments or organizations, and informing them when they need to take action on a document as part of a process.
  15. Creating and maintaining master document templates and forms.
  16. Ensuring that departments are following the correct procedures in the document flow process.

Requirements:

  1. Possess at least a Bachelor's Degree, Post Graduate Diploma, or Professional Degree in Construction Management, Civil/Structural Engineering, or a related field.
  2. Minimum 2 to 5 years experience in a similar role. Previous experience with Developer is an added advantage.
  3. Experience working with many types of files.
  4. Ability to organize and preserve paper documents.
  5. Excellent IT skills, and experience of using software such as Microsoft Word, Excel, and Adobe Acrobat.
  6. Attention to detail, excellent organizational skills, good written and verbal communication skills, good multitasking skills.
  7. Effective communication with coworkers across departments, consultants, subcontractors, suppliers, authorities, and staff at all levels.
  8. Demonstrated experience in building and developing a strong and successful team.
How do your skills match this job?

Your application will include the following questions:

  • Which of the following statements best describes your right to work in Malaysia?
  • What's your expected monthly basic salary?
  • Which of the following types of qualifications do you have?
  • How many years' experience do you have as a Document Controller?
  • Which of the following Microsoft Office products are you experienced with?
  • Do you have technical writing experience?
  • Have you worked in a role where you were responsible for authoring and reviewing technical documentation?
#J-18808-Ljbffr

  • Document Controller

    3 days ago

    Johor Bahru, Johor, Malaysia DayOne Full time

    Document Management:Manage and control all project documentation, including drawings, specifications, contracts, and reports.Ensure that all documents are properly stored, categorised, and easily accessible.Maintain document control procedures to ensure the smooth flow of information within the project team.Risk and mitigation escalation to management for...

  • Document Control Specialist Senior

    1 week ago

    Johor Bahru, Johor, Malaysia DayOne Full time

    DayOne seeks an experienced Senior Document Controller to oversee the management of construction project documents. As a crucial part of our construction project team, this individual will ensure that all documents are accurately maintained, accessed, and controlled throughout the project lifecycle.**Job Responsibilities:**Oversee the complete life cycle of...

  • IT Document Controller

    1 week ago

    Johor Bahru, Johor, Malaysia DayOne Full time

    Key ResponsibilitiesThe Data Center Document Controller will be responsible for:Collecting, storing, and maintaining various documents critical to project success.Collaborating closely with different teams to facilitate efficient information sharing and support project coordination.Ensuring the accuracy and integrity of documents through regular checks and...

  • Document Control and Compliance Expert

    1 week ago

    Johor Bahru, Johor, Malaysia SING SPACE INTERIOR DESIGN (M) SDN BHD Full time

    ResponsibilitiesManage and maintain project documentation, including records, reports, and documents.E nsure all documentation is properly stored, updated, and accessible to relevant stakeholders.Maintain document control procedures and ensure compliance with company and industry standards.Coordinate with teams to ensure smooth document management and...

  • Document Control Specialist

    1 week ago

    Johor Bahru, Johor, Malaysia Hirehub Group Full time

    Company Background:A leading manufacturer of prefabricated modular data center solutions, specializing in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally. The company is located in Johor Bahru,...

  • Cash and Document Controller

    2 weeks ago

    Johor Bahru, Johor, Malaysia Delta Hotels by Marriott Kingston Waterfront Full time

    Accounts ExecutiveJob Overview:The Accounts Executive is responsible for overseeing the financial operations of our hotel, including checking financial documents, recording and analyzing financial data, and maintaining accurate records. This role requires strong attention to detail and excellent organizational skills.Main Duties:Review and verify financial...

  • Draftsman / Document Controller

    4 weeks ago

    Johor Bahru, Johor, Malaysia Mb Automation (Malaysia) Full time

    Add expected salary to your profile for insights.Responsibilities:BOM preparation, printing and submission for R&D, Assembly, Service, Project Management & Purchasing Department.Update manufacturing documents and drawings (Modification form, HBB and create new material number in SAP system).Compilation of daily, weekly, bi-weekly and monthly reports as...

  • Documentation Coordinator

    1 week ago

    Johor Bahru, Johor, Malaysia National Oilwell Varco Full time

    Job Title: Quality Control ClerkAbout the Role:We are seeking a highly organized and detail-oriented Quality Control Clerk to join our team at National Oilwell Varco. The successful candidate will be responsible for ensuring that all project documents are compiled and arranged according to project requirements for on-time submission.The Quality Control Clerk...

  • Construction Document Manager

    1 week ago

    Johor Bahru, Johor, Malaysia DayOne Full time

    We are seeking a meticulous and detail-oriented Senior Document Controller to join our team at DayOne. As a key member of our construction project team, you will be responsible for the organization, maintenance, and control of all construction project documents.**Responsibilities:**Oversee the complete life cycle of construction project documents, including...

  • Project Documentation Manager

    2 days ago

    Johor Bahru, Johor, Malaysia beBee Careers Full time

    Job Summary:We are seeking a Project Documentation Manager to oversee the management and control of project documentation.The successful candidate will be responsible for ensuring that all documents are properly stored, categorized, and easily accessible.Key Responsibilities:Ensure that all documents are properly stored, categorized, and easily...