supply activity officer

5 days ago

Butterworth, Penang, Malaysia Klinik Mewah 6 Sdn. Bhd. Full time

Performing the day to day implementation of supply procedures and ensuring efficient administrative processes for one or more areas of the supply programmes (Order Processing, Transport and Customs, Procurement, etc.) at coordination or project level according to (MSF) Medecins Sans Frontieres protocols, standards and procedures in order to ensure the optimal running of the mission.

Accountabilities

  • Performing the day to day activities ensuring an efficient running of the administration processes of the supply activities following the supply procedures according to MSF standards and protocols. The activities can include one or more of the following areas:
    • Order Processing: Performing the day to day order processing activities in a particular supply office (coordination or project level)
    • Purchasing: Performing the day to day purchasing activities in a particular supply office (coordination or project level)
    • Transport and Customs: Performing the day to day procedures and administrative processes for the clearance and transportation of goods in a particular supply office (coordination or project level) ensuring an efficient shipment of goods
  • Performing and coordinating administrative procedures related to his/her supply activity(ies), verifying the compliance to MSF procedures, standards and protocols
  • Ensuring that all necessary tools and management procedures are followed to avoid stock ruptures, losses and excess stocks in the mission
  • Performing delegated tasks according to his / her activity(ies) and as specified in his/her job description

Responsibilities

  • Performing the day to day activities ensuring an efficient running of the Order processing activities in a particular supply office (coordination or project level) following the supply procedures according to MSF standards and protocols. Including the following activities:
    • Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data.
    • Processing all orders and requests and communicating regularly on their status with the initial clients: order received, approval stage, confirmation, RTS monitoring, backorder, lead times, … and reporting problems to his line management.
    • Communicating with local and international suppliers (status of order, claims) and reporting problems to line management.
  • Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
    • Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Assistant Project Supply Chain Manager / Logistics Coordinator of all information or modifications to the data i.e. price, address, items available
    • At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
    • Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
    • Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
    • Assisting in reception control process with the storekeeper and assistant project supply chain manager
  • Performing the day to day activities and administrative processes to ensure an efficient running of the clearance and transportation processes of medical and non-medical goods for a supply office (coordination or project) following the supply procedures according to MSF standards and protocols. Including the following activities:
    • Managing and planning, in collaboration with the line Supervisor, recipient or beneficiary organization and customers, the shipment of goods between the projects and/or from the capital to the projects choosing the best possible means of transport
    • Regularly assessing the local transport market (companies, prices, services, delays,…), and proposing different third party providers for validation
  • Participating in monthly reports according to guidelines.

ADDITIONAL REQUIRED SKILLS AND CONDITIONS:

  • Essential secondary education. (Desirable Technical Diploma, in supply chain or commerce related study)
  • At least 2 years experience in supply chain related jobs or in the logistic department.
  • Desirable proven understanding of MSF Field Logistics.
  • Bahasa Malaysia and English essential.
  • Essential to Travel Domestically.
  • Competencies: Results and quality orientation, teamwork and cooperation, behavioral flexibility, Commitment to MSF Principles, service orientation and stress management.
  • Candidate who is legally eligible to work in Malaysia.

PROBABLE START DATE: 2nd May 2025

Interested applicants please attach your Motivation Letter and Latest CV

The deadline for submitting applications is: 5pm, 11th April 2024

NB: Only shortlisted candidates will be contacted for interview.

#J-18808-Ljbffr

  • Procurement Officer

    5 days ago

    Butterworth, Penang, Malaysia Klinik Mewah 6 Sdn. Bhd. Full time

    About the RoleKlinik Mewah 6 Sdn. Bhd. is seeking a skilled Procurement Officer to manage procurement activities, ensure compliance with MSF protocols, and maintain efficient administrative processes.The successful candidate will be responsible for coordinating daily supply chain activities, analyzing market sources, and negotiating prices to achieve optimal...

  • Supply Chain Coordinator

    5 days ago

    Butterworth, Penang, Malaysia Kaifa Technology (M) Sdn Bhd Full time

    Kaifa Technology (M) Sdn Bhd is seeking a Supply Chain Coordinator to coordinate the flow of goods, services, and information from raw materials to end customers. The successful candidate will be responsible for collaborating with the material control department to manage incoming materials, procuring necessary materials for new projects, and ensuring smooth...

  • Supply Chain Coordinator

    1 day ago

    Butterworth, Penang, Malaysia BizLink Technology (S.E.A.) Sdn. Bhd. Full time

    Job SummaryWe are seeking an experienced Logistics Executive to manage logistics and supply chain operations, coordinate with customers, and support sales activities on-site.This is a full-time role located in Butterworth and requires strong customer service and communication skills, as well as logistics management and supply chain management expertise.

  • Advisor, Supply Chain

    1 week ago

    Butterworth, Penang, Malaysia Dell Full time

    Advisor, Supply ChainEverything in Dell Technologies is ground-breaking, from the designers of our products to the developers of our supply systems. Our Supply Chain team within Materials and Purchasing drives the development, implementation and management of supply chain operations and suppliers in the delivery of strategic programs. It's all about managing...

  • Procurement and Supply Chain Manager

    5 days ago

    Butterworth, Penang, Malaysia Klinik Mewah 6 Sdn. Bhd. Full time

    About the PositionKlinik Mewah 6 Sdn. Bhd. is seeking a skilled Procurement and Supply Chain Manager to manage procurement and supply chain activities, ensure compliance with MSF protocols, and maintain efficient administrative processes.The successful candidate will be responsible for coordinating daily supply chain activities, analyzing market sources, and...

  • Supply Chain Management Specialist

    5 days ago

    Butterworth, Penang, Malaysia Klinik Mewah 6 Sdn. Bhd. Full time

    Job DescriptionWe are seeking a highly motivated and experienced Supply Chain Management Specialist to join our team at Klinik Mewah 6 Sdn. Bhd. in Malaysia.The successful candidate will be responsible for managing the day-to-day supply chain activities, ensuring efficient administrative processes, and maintaining compliance with MSF protocols and...

  • Supply Chain Coordinator

    1 day ago

    Butterworth, Penang, Malaysia Ultra Clean Technology Full time

    About the RoleThe successful candidate will be responsible for procurement activities, including purchasing, logistics, and supply chain management. They will work closely with cross-functional teams to develop and implement procurement strategies that meet business objectives.Key responsibilities will include ensuring timely and cost-effective delivery of...

  • Global Transportation Officer

    3 days ago

    Butterworth, Penang, Malaysia GBC SCIENTIFIC EQUIPMENT (M) SDN BHD Full time

    We are looking for a highly organized and detail-oriented Logistics Officer to join our team at GBC Scientific Equipment (M) SDN BHD. In this role, you will be responsible for:Main ResponsibilitiesPlanning and coordinating logistics activities, including transportation, warehousing, and inventory management.Ensuring compliance with all relevant regulations...

  • Supply Chain Coordinator

    5 days ago

    Butterworth, Penang, Malaysia Tek Seng Full time

    Role OverviewTek Seng is seeking a talented Procurement Executive to oversee the procurement process, from identifying suitable suppliers to finalizing purchases.Main ResponsibilitiesSupplier Engagement: Identify, engage, and manage relationships with suppliers to meet the company's procurement needs.Negotiation: Negotiate contracts and prices with suppliers...

  • Office Operations Executive

    5 days ago

    Butterworth, Penang, Malaysia Yuchen Technology Sdn Bhd Full time

    Job Details:We are looking for a motivated and detail-oriented Office Operations Executive to join our team. The successful candidate will be responsible for providing administrative support, managing office supplies, and coordinating company events.

  • Supply Chain Efficiency Manager

    5 days ago

    Butterworth, Penang, Malaysia LAM RESEARCH Corporation Full time

    Our Team:We are a dynamic team at LAM RESEARCH Corporation, dedicated to delivering high-quality products and services to our customers. We are committed to excellence, innovation, and teamwork, and we believe that every individual has the potential to make a significant contribution.We are seeking a highly skilled and experienced Planner to join our team,...

  • Supply Chain Sourcing Expert

    2 days ago

    Butterworth, Penang, Malaysia Flextronics - The Flex Company Full time

    About the PositionWe are seeking a Supply Chain Sourcing Expert to join our team at Flextronics - The Flex Company.This role will be responsible for developing, implementing, and managing regional strategies and sourcing activities to provide optimal supply assurance, pricing, flexibility, quality, and delivery performance.Develop and implement programs for...

  • Supply Chain Optimization Specialist

    6 days ago

    Butterworth, Penang, Malaysia Altera Full time

    Job DescriptionThe ideal candidate will have 5+ years of experience in logistics, supply chain management, or warehouse operations, preferably with experience managing 3PL relationships. A bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field is required.3PL Warehouse Management: Oversee day-to-day activities of...

  • Supply Chain Management Specialist

    3 days ago

    Butterworth, Penang, Malaysia GBC SCIENTIFIC EQUIPMENT (M) SDN BHD Full time

    GBC Scientific Equipment (M) SDN BHD is seeking a skilled Logistics Officer to join our team. The successful candidate will play a critical role in ensuring the smooth flow of goods and materials throughout our supply chain.Job DescriptionThe Logistics Officer will be responsible for:Coordinating with suppliers, manufacturers, and carriers to manage inbound...

  • Senior Purchasing Officer

    1 week ago

    Butterworth, Penang, Malaysia Avature Full time

    As a Senior Officer in the Purchasing team at Molex, you will play a crucial role in managing and optimizing our procurement operations. This role focuses on purchasing, providing you with the opportunity to contribute to our many exciting new project transfers. You will be responsible for ensuring efficient procurement processes, maintaining supplier...

  • Supply Chain Manager

    5 days ago

    Butterworth, Penang, Malaysia Bagan Specialist Centre Sdn. Bhd. Full time

    As a Procurement Executive at Bagan Specialist Centre Sdn. Bhd., you will be responsible for executing all procurement activities and operations with hospital SOP's and standards.We are looking for someone who can problem-solving abilities and the ability to work collaboratively with cross-functional teams.Key responsibilities include liaising with vendors...

  • Supply Chain Analyst

    1 week ago

    Butterworth, Penang, Malaysia Flextronics - The Flex Company Full time

    Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.We believe in the power of diversity and inclusion and cultivate a workplace culture of belonging that views uniqueness as a competitive edge and builds a community that enables our people to push the...

  • Supply Chain Optimization Specialist

    19 hours ago

    Butterworth, Penang, Malaysia VAT Vakuumventile AG Full time

    VAT Vakuumventile AG is a leading international developer, manufacturer, and supplier of high-performance, high-end vacuum valves and vacuum sealing technology.We are seeking an experienced Supply Chain Optimization Specialist to join our team. This role is crucial in managing New Product Introduction (NPI) project execution, encompassing supply chain setup,...

  • Supply Chain Business Mgr 4

    6 minutes ago

    Butterworth, Penang, Malaysia LAM RESEARCH Corporation Full time

    In your career, let's prove what's possible.At Lam Research, we create equipment that drives technological advancements in the semiconductor industry. Our innovative solutions enable chipmakers to power progress in nearly all aspects of modern life, and it takes each member of our team to make it possible.Across our organization, our employees come to work...

  • Supply Chain Optimization Leader

    5 hours ago

    Butterworth, Penang, Malaysia Altera Full time

    **About the Role:**The Indirect Procurement Specialist role at Altera offers an exciting opportunity to join a dynamic team focused on driving strategic sourcing and category management initiatives. If you are a seasoned professional with expertise in procurement, we encourage you to apply.**Key Responsibilities:**Develop and execute comprehensive...