Personal Assistant

7 months ago

Setapak, Malaysia SYARIKAT ALPHA JAYA Full time

Job Summary:
The Personal Assistant (PA) will manage schedules, organize meetings, handle correspondence, and perform a variety of tasks to ensure the executive's professional and personal life runs smoothly.

Key Responsibilities:

- **Calendar Management**:

- Schedule and coordinate meetings, appointments, and travel arrangements.
- Manage and organize the executive's calendar, ensuring all commitments are met.
- **Communication**:

- Act as the point of contact between the executive and internal/external clients.
- **Travel Arrangements**:

- Book flights, accommodations, and transportation.
- Prepare travel itineraries and ensure all arrangements are confirmed.
- **Document Management**:

- Prepare and edit reports, presentations, and other documents.
- Maintain filing systems and ensure all documents are easily accessible.
- **Meeting Coordination**:

- Organize and prepare for meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Take meeting minutes and follow up on action items.
- **Personal Tasks**:

- Assist with personal errands and tasks as required.
- Manage personal appointments and schedules.
- **Administrative Support**:

- Perform various office management tasks such as ordering supplies and managing office equipment.
- Handle special projects as assigned by the executive.
- **Financial Tasks**:

- Manage expense reports and budgets.
- Handle invoices, payments, and other financial documentation.

Qualifications:

- **Education**: High school diploma or equivalent required; bachelor's degree preferred.
- **Experience**: Minimum of 2-3 years of experience in a similar role.
- **Skills**:

- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize tasks effectively.
- **Discretion **and confidentiality.

Personal Attributes:

- Detail-oriented and proactive.
- Strong interpersonal skills.
- Flexible and adaptable to changing priorities.
- Professional demeanor and appearance.

Working Conditions:

- Full-time position with standard office hours, with occasional evening or weekend work as required.
- Primarily office-based with some remote work flexibility.

**Job Types**: Full-time, Permanent, Contract

Pay: RM2,000.00 - RM2,300.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Maternity leave
- Meal provided

Schedule:

- Day shift
- Monday to Friday
- On call

Supplemental pay types:

- Overtime pay
- Performance bonus

**Experience**:

- WORKING: 2 years (required)

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