Sales Admin Executive

3 weeks ago


Subang Jaya, Malaysia KYOCERA Document Solutions Malaysia Sdn Bhd Full time

**JOB RESPONSIBILITIES**
- Support the Sales team in daily administrative tasks.
- Participate in tender processes through E-Perolehan (EP) and prepare tender documentation for manual submission to government sector.
- Prepare tender costing and present simulation program to Management.
- Compile and verify contract details based on original signed contract received.
- Draft sales proposal and generate quotations for potential customers.
- Compile sales records, prepare and generate agreements from the system (internal & external agreement) for direct customer, government entities and dealers.
- Coordinate with leasing companies regarding agreement and follow up on payment received.
- Monitor physical signed copies of agreements, scan them into the server and follow up on backlogs with the Sales Team. Communicate actively with the Accounts & Finance Department and Supply Chain Management Department (SCM) to ensure machine delivery and contract updates in the system.
- Accurately and timely update contract master data including expiration, termination, extension, renewal and etc.
- Check and follow up the agreement statuses approaching expiry / termination / renewal and ensuring updates in the Master Data.
- Prepare termination letter, delivery instructions, extension, relocation, addendum letter and etc. for customer and circulate them to respective departments for action.
- Attend training or seminar related to KYOCERA products (hardware / software).
- Assist in compiling and preparing Monthly Sales Report (MSR) or any other reports from respective sales personnel for reporting and business analysis.
- Assist in carrying out verification process to ensure all sales-related documents comply with relevant policies and guidelines set by respective departments.
- Carry out specific management duties / projects as assigned and handle any other ad-hoc duties as required.

**JOB REQUIREMENTS**
- Bachelor’s degree in Business Administration or equivalent
- Minimum 2 years of relevant working experience in a related discipline
- Experience in after sales service is an added advantage
- Strong organizational skills, able to stay focus and pay attention to detail, and the ability to multitask in a fast-paced environment with tight deadlines

Pay: RM2,700.00 - RM3,500.00 per month

**Benefits**:

- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- after sales: 2 years (preferred)


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