Lead, Fiduciary

**Job**: Operations

**Primary Location**: Asia-Malaysia-Kuala Lumpur

**Schedule**: Full-time

**Employee Status**: Permanent

**Posting Date**: 15/Feb/2024, 11:14:14 PM

**Unposting Date**: Ongoing

**The Role Responsibilities**

**Strategy**
- Awareness and understanding of the Group’s business strategy and model appropriate to the role.
- Contribute towards the future strategic direction and process innovation of Securities Services by keeping abreast of changes in customer needs, technology and business environment and taking pro-active steps to embrace and capitalize on these changes.
- Support the roll-out of appropriate quality management systems and other initiatives by the Company / Group.

**Business**

To assist the Line Manager - FMO Securities Services Fund Services to manage the operations of Fund Services Processes, in ensuring consistent delivery of high quality services to customers and meeting objectives set by the Group using available resources allocated while maintaining operational risk to an accepted level.

**Processes**
- To deliver service / reports to Country Stakeholders / clients in accordance with requirement and timeline as agreed in Services Level Memorandum and ensure reporting deadlines are met.
- To ensure accurate calculation and posting entries in relation to valuation including management fee, expenses, performance fee etc in accordance with Service Level Memorandum and as appropriate the Fund Offering Memorandum and related documents such as fund’s SLM.
- To ensure accurate capturing of trades / prices / Corporate Actions / FX rates data and relevant accounting entries for the purpose of providing accurate Net Asset Value calculation.
- Responsible for the daily maintenance of full accounting and client records of several investment funds books including general ledgers, cash positions, distribution records, investment records and pricing records of investments and support in fund administration related matters, such as recording and processing transactions, obtaining and verification of relevant documentation thereof and ensuring that investments are correctly recorded and priced, and accounted for Purchase and sale of listed or unlisted securities, Corporate Actions, Forward FX deals, OTC deals (Swaps, Options etc) and relevant accounting entries for the purpose of providing accurate Net Asset Value calculation.
- Perform detailed review of the reports to CPC / clients including: Verification trades to relevant supporting, Ensure valuation of investments being checked to third party sources, Ensure appropriate accounting for complex investment, Ensure compliance with internal investment restrictions, external regulations and international accounting standards, if applicable. Identify issues and report to senior/supervisor with suggested solutions.
- To be responsible for daily activities, cash and trade reconciliation.
- Preparing NAVs reportings, FA / Financial reports or other reporting, as required.
- To calculate the Net Asset Value (on a daily, weekly, monthly or other basis as agreed) and deliver service / reports to CPC / clients in accordance with requirement and timeline as agreed in Services Level Memorandum.
- To ensure proper and accurate calculation and posting of management fee, expenses, performance fee, etc in accordance with Service Level Memorandum and as appropriate the Fund Offering Memorandum.
- Recording and disbursing dividends either by payment or re-investment.
- Calculating and disbursing payments of fees to the investment manager / advisor, custodian, administrator and other service providers as required.
- To ensure fund administration services fees are settled by the client on timely manner.
- Establish in-depth knowledge of the funds’ underlying documentation, investment rules and regulations, KYC, AML, corporate secretary practices, IFRS and US GAAP.
- Preparing or assisting in the preparation of, interim and annual financial statements in connection with the fund’s audit.

**People and Talent**
- Ensure that all staff of the department continues to be equipped and developed with the necessary knowledge, skills and tools to achieve the required level of competency to facilitate them to perform their roles and responsibilities effectively, efficiently and accurately.

**Risk Management**
- To ensure all control / operating procedure and documentations are properly followed.
- To ensure compliance to all established procedures, regulations and the Group Guidelines.
- To keep track of changes (internal and external) affecting Clients and communicate such changes, along with impact analyses, on a pro-active basis, through newsflashes, market insights, operations guides and through other routine communication.
- Be guided accordingly and aware of the roles and responsibilities for money laundering prevention as stipulated in the Money Laundering Policy, Group Sanction Policy and Escalation Procedure.
- Be guided accordingly and awar