General Ledger Specialist

7 months ago

Petaling Jaya, Malaysia Talent Houz Full time

Position Title**:Executive (General Ledger)**
Industry**:Motor Vehicle Distributor/Retail**
Location**:Petaling Jaya**

The General Ledger team is responsible for all aspects of finance operations of General Ledger which includes correct accounting, journal postings and financial closings. This encompasses all finance processes, internal controls and acting as the system owner for all accounting systems relating to General Ledger.

**Responsibilities**:
**General Ledger (40%)**:

- Ensure that accounting processes and journal entries are in accordance with relevant accounting principles, internal controls and group policy as applicable.
- Monitor accrual/provisioning amounts on a regular basis.
- Ensure that journal entries are supported with relevant documents for verification and approval purpose and no omission of journal entries posting to General Ledger.
- Responsible that all documents are validated and processed before month end closing or stipulated deadline.
- Ensure credit note, commission, customer refunds and staff claims are posted accurately and processed on timely manner.
- Check overtrade support claim to ensure accuracy and timely follow up.
- Attend to urgent request from business units and resolve operations issue.
- Work closely with Northern and Perak Finance Operations team to ensure completeness of inter-company transactions accounted in respective company’s book.
- Work with Functional Stakeholders to suggest modifications to processes, coordinate new products and implement relevant system functionality within the Finance Operations function.
- Prepare relevant schedules and reports for the compilation of additional financial information.
- Analyse and comment on the Management Report for Manager, Finance Operations.
- Meet deadlines set by management on month end close and reporting.
- Assist in checking accuracy of budget information uploaded into HFM and highlight or query on any unusual trend.
- Take on any ad hoc tasks as advised by superior.

**Changes on monthly basis (10%)**:

- Review changes in the balance sheet, income statement items and reasonableness of vehicle Gross Profit Margin.
- Make necessary inquiry on unusual expenses or trend.
- Conduct ageing analysis and review on clearing accounts as applicable.
- Work with business units to ensure reconciling items and clearing accounts items are follow up and rectify on timely basis.

**Transformation and digitization (15%)**:

- Participate in the development of process improvement in Finance and uphold modernization of finance skillsets. Digitize inefficiencies from existing processes.
- Propose new working methods to reduce timelines and to increase Finance service level to business units or other operations function.

**Control procedures, general ledger reconciliation and SOP (30%)**:

- Maintain strong compliance of control procedures; i.e. LOA in carrying out daily tasks.
- Ensure timely preparation of reconciliations; i.e. inter-companies and third party receivable to ensure all transactions have been accounted for within the Group.
- Ensure control amount in general ledger accurately tied to sub ledger, to achieve zero balance variance.
- Participate in annual stock take (parts and vehicle) and review reconciliation between system record and physical count.
- Ensure reconciliation and clearing accounts items are cleared on timely basis; i.e. within reasonable ageing bucket.
- Ensure SOP is update on timely basis to ensure they stay relevant to the current need of the company.

**Audit and tax computation (5%)**:

- Ensure timely preparation of the audit and tax schedules.
- Manage internal and external auditors request on topics relating to the company.

**Experience Needed**:

- 3 or more years finance experience in a progressively growing capacity.
- Diploma/Degree (any level), preferably in finance.
- Strong internal controls background, industry knowledge of best practice for finance operations.
- Strong command of written and verbal English.
- Ability to learn and adapt to new technologies.
- Good time-management skills and able to manage tasks in a systematic manner.
- Great inter-personal and communication skills to handle challenging discussion with diplomacy and logic.
- Able to simplify and communicate effectively.
- Team player, highly motivated, proactive and creative.

**Salary**: RM4,500.00 - RM5,500.00 per month

Schedule:

- Day shift

**Experience**:

- Full Set of Accounting: 3 years (required)

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