Business Admin
5 months ago
**Position : Business Admin Support**
**Tenure : 9 Months contract**
**Working location**:
**Salary : RM 3500 - RM 5000**
**Responsibilities**:
- Ensuring all the data (i.e. sales / customer information/ project delivery/ planning and scheduling/ project documents) in the systems are updated and correct;
- Planning of assessments in advance for at least 3 months (this includes the requests received from other countries and other areas as well as sending request to other countries)
- Communication and confirmation of projects with clients and assessors. Confirming the details in the scheduling system. Updating the details of time spent by assessors / specialists / technical experts etc. for each project in system;
- Ensuring the reporting is done by the assessors on time for the completed projects;
- Administrative work for the arrangement of any event, training, seminar etc and travel arrangements for overseas visitor / auditor etc
- Processing of the expense claims for the subcontractors and company assessors;
- Preparing and getting signed agreements of the contracts with all subcontractors on annual basis.
- Providing the draft of Certification proposal and follow up for approvals. Providing the draft of agreements.
- Communication with customers to receive the quotation request form, arrangement of meeting between technical persons and customers, follow up with customers to update the status.
- Issuing invoices, confirming the payments and balances.
- Monitoring and reporting the status of projects and delivery
- Any other necessary administrative work related to activities / projects.
- Any other work assigned as and when is required as per the line manager.
**Job Requirement**
- Diploma or equivalent;
- Experience working in similar industry - operations and or technical area is preferred;
- Work experience in managing customers / clients and working with teams in different cultures (i.e. other Asian colleagues);
- Good hands-on understanding and experience working with Microsoft Office programs (Word, Excel, Outlook, etc) and systems (i.e. Oracle);
- Pro-active and can work independently;
- Experience in planning and sales support will be an added advantage
**Job Type**: Contract
Contract length: 9 months
**Salary**: RM3,500.00 - RM5,000.00 per month
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