Executive Assistant

2 weeks ago


Bukit Bintang, Malaysia Nestron House Pte Ltd (Singapore) Full time

The Executive Assistant is responsible for ensuring everything is well-prepared, managing communications, and assisting in operational planning.

**Responsibilities**:
1.Calendar and Schedule Management:

- Organize and maintain the calendar, scheduling meetings, appointments, and travel arrangements.
- Ensure the senior management is well-informed and prepared for upcoming commitments.

2.Meeting Coordination:

- Prepare agendas, materials, and presentations for meetings.
- Attend meetings, take notes, and follow up on action items.
- Coordinate with stakeholders to schedule meetings and arrange logistics.

3.Relationship Management:

- Build and maintain strong relationships with key stakeholders, including board members, executives, clients, and partners.
- Act as a liaison between the senior management and internal/external parties.

4.Operational Support:

- Assist in developing and implementing operational strategies, policies, and procedures.
- Collaborate with departments to streamline operations and improve efficiency.

5.Vendor Management:

- Manage relationships with external vendors, suppliers, and service providers.
- Negotiate contracts and ensure timely delivery of goods and services.

6.Policy Development:

- Contribute to the development and implementation of organizational policies and procedures.
- Ensure compliance with regulations and industry standards.

7.Decision Support:

- Provide research, analysis, and recommendations to assist the senior management in making informed decisions.
- Conduct market research and feasibility studies for new projects.

8.Communication and Correspondence:

- Handle incoming and outgoing communications.
- Prioritize and respond to inquiries or delegate them to the appropriate individuals.

**Job Requirements**:

- Bachelor's degree in business administration or a related field is preferred.
- At least 4 years of related experience required. Proven experience as a Personal Assistant or Executive Assistant.
- Strong organizational and multitasking skills.
- Excellent communication and relationship-building abilities.
- Strong command of spoken and written English and Mandarin at a business level.
- Ability to handle sensitive information with confidentiality.
- Strong problem-solving and decision-making skills.

**Salary**: RM4,800.00 - RM6,000.00 per month

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Experience**:

- Personal Assistant: 4 years (preferred)

**Language**:

- Mandarin (preferred)

Expected Start Date: 07/24/2023


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