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Facilities Manager

1 month ago

Kuala Lumpur, Malaysia Valiram Full time

**About Valiram**

**Valiram Brands**:

- Beauty (Victoria’s Secret, Bath & Body Works, Rituals, Molton Brown).
- Fashion (Michael Kors, Steve Madden, Tory Burch, Chloe, MLB Korea, Giuseppe Zanotti, Charles & Keith, Pedro etc).
- Accessories (Swarovski, Mont Blanc) Travel Retail (Hermes, Bvlgari, The Flying Emporium, Coach, Polo Ralph Lauren, Lacoste, Beaute Love, Ion Gizmos, Candy Party, Wear + When, Tumi).
- F&B (Bacha Coffee, Quivo, Godiva, TWG Tea, Laderach, Candy Party).
- Watches (Swiss Watch Gallery, Tudor, Rolex, Cartier, Tissot, Zenith, Bell & Ross, Breitling, Blancpain, Omega).

At the office: Valiram HQ is located 10 minutes to Pavilion and 5 minutes to KLCC. We offer flexibility in working schedules depending on our employee’s lifestyle preferences. Access to our staff only cafe with a view of the city to price friendly food options.

We celebrate diversity with 32 nationalities spread across our team. To embrace this diversity, we celebrate the various festivities all year round such as Hari Raya, Malaysia Day, Chinese New Year, Deepavali and Christmas.

You can engage in various activities monthly including badminton, hiking, running and language class and meet other employees from across our brands and head office. All activities are free of charge

**About the Role**
- To ensure that Valiram facilities including Stores, HQ and Warehouse has proper systems and in place to deliver results. Keep our properties, buildings and supporting infrastructure in safe, working order, available and open for business. Through effective facilities management and maintenance, we seek to extend the life of our assets and investments while extracting the maximum value out of our properties and operations to keep our costs as low as possible, in order to strengthen store’s position as the best retail in the market.

**Key Responsibility Areas**:

- Manage all Valiram facility management service contracts and vendors, ensuring that the scope of works is in line with the compliance and that the services and assets are being delivered and maintained to the stores respectively.
- Manage the facility operations, energy consumption, and maintenance of the facilities infrastructure, buildings, with the aim of being operationally efficient.
- Ensure technical teams are trained and competent for operations and maintenance of the building.
- Oversee lights, painting, and repair and maintenance activities.
- Manage preventive maintenance and Annual Maintenance Contracts (e.g for air conditioning units).
- Evaluate preferred vendor options and make informed decisions.
- Lead the establishment of Valiram Approved Partners for long term maintenance responsibilities, negotiating preferred supplier contracts, and compiling a comprehensive overview of expenses for various store-related services.
- Coordinate and supervise all aspects related to repair and maintenance.
- Implement similar activities for maintaining our office facilities.
- Investigate and take corrective actions to overcome technical problems by developing and implementing solutions, trouble shoot on day-to-day operational problems of facilities and building. Take charge on all emergency control on and off hours.
- Manage the functions’ business plan, keeping it updated and ensuring that all approved plans are executed in an efficiently and timely method. Lead the costing, project management and implementation of any base building work changes.
- Ensure that our buildings and property are compliant to statutory legal requirements and that company’s rules and regulations, Policies and SOPs are adhered to.
- Perform periodical quality control inspections to ensure adherence to company specifications and standards. (Liaise and network with relevant authorities and service provider such as DOSH, BOMBA, KPDN(Ministry of Domestic Trade and Cost of Living), DBKL, TNB, SYABAS etc. for continuous operation and compliance.)
- Actively engage with stakeholders in fire prevention, safety and security processes, while participating in periodic assessment and compliance reviews.
- Work together with the store operation to plan with the projects team, develop and execute program on a continuous basis to ensure the improvement of the store and the building.
- Create, propose, maintain, and communicate a comprehensive property plan for understanding and collaboration with all stakeholders and store leaders across

**Key Requirements**:
**Position Specification**
- Bachelor’s degree or diploma in facilities management, building services, engineering, or a related field.
- Minimum of 5 to 7 years supervisory experience in facilities management/ maintenance management/ building operations maintenance.

Personal Attributes
- Research, analyse and evaluate new delivery.
- Establish and maintain effective working relationships with those who contacted in the course of work.
- E -Effectively present information and/or respond to inquiries
- Ability to work in Agile Scrum/K