Office Receptionist

**1) Office Maintenance**:

- Report and coordinate repairs for air conditioning, lighting, plumbing, and cleanliness.
- Schedule routine maintenance tasks and ensure a well-maintained office environment.

**2) Petty Cash Management**:

- Coordinate fund requests, update petty cash records, and handle purchases.
- Arrange fund deposits and ensure accurate balance reconciliation.
- Collaborate with the finance department for monthly reporting.

**3) Pantry & Stationery Management**:

- Conduct biweekly checks, restock stationery, and manage supplies.
- Plan and execute pantry and stationery purchases within designated timelines.

**4) Birthday Celebrations**:

- Allocate a budget for staff birthday presents and obtain necessary approvals.
- Coordinate monthly birthday celebrations and send congratulatory messages.
- Maintain a record of staff birthdays and ensure timely reminders.

**5) Mobile Allowance Setting**:

- Facilitate new joiner registrations and coordinate monthly verification processes.
- Liaise with relevant departments for accurate mobile allowance allocations.

**6) Parking Arrangements**:

- Coordinate parking card renewals and communicate with the finance department.
- Collect parking cards and handle payment processes for all staff members.

**7) Name Card Printing**:

- Assist with creative requests, including printing and distribution of materials.
- Liaise with the creative team and external vendors to ensure timely completion.

**8) Access Card Management**:

- Coordinate the setup of access cards and collaborate with relevant team members.
- Support the distribution and maintenance of access cards.

**9) Visitor Assistance**:

- Greet and welcome visitors.
- Provide necessary guidance and support throughout their visitation process.
- Ensure visitors' needs are met and address any inquiries or concerns promptly.

**10) Document Submission and Registration**:

- Visit government agency offices or designated locations to submit required documents on behalf of our organization.
- Follow up on the status of submissions and resolve any issues or inquiries.

**11) Event Planning and Coordination**:

- Conceptualize, plan, and organize company events, including team building activities, annual trips, and annual dinners.
- Develop event themes, schedules, and budgets in collaboration with relevant stakeholders.
- Coordinate logistics such as venue selection, catering, transportation, and accommodation arrangements.

**Requirements**:

- Posses own transport.
- Strong organizational and multitasking skills.
- Attention to detail and accuracy in handling administrative tasks.
- Effective communication and coordination abilities.
- Proficiency in using Google Docs, Google Sheets and others.
- Prior experience in administrative or office management roles is preferred.

**Benefits**:

- Friendly working environment;
- PA Insurance;
- Phone Allowance;
- Parking Provided;
- Medical Benefit (RM800/year, applicable to Dental, Optical and Optical);
- Transport Claim;
- Annual Bonus;
- Annual Trip;
- Team Building Events;

**Salary**: RM1,500.00 per month

**Benefits**:

- Additional leave
- Cell phone reimbursement
- Free parking
- Health insurance
- Maternity leave

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Yearly bonus

**Education**:

- STM/STPM (preferred)

**Experience**:

- Receptionist: 1 year (preferred)