Event Operation Executive

3 weeks ago


Kota Kinabalu, Malaysia YHP Event (Your Happy Project) Full time

1. Event Planning: Collaborate with event planners to understand event requirements, objectives, and target audience. Participate in the development of event plans, timelines, and budgets. Assist in selecting event venues and coordinating logistics such as transportation, accommodations, and equipment rentals. 2.Vendor Management: Identify and negotiate contracts with event vendors, including caterers, audio-visual suppliers, security personnel, and transportation services. Coordinate with vendors to ensure timely delivery of services and resolve any issues that arise. Manage relationships with vendors to secure competitive pricing and maintain high-quality standards. 3.Operations Coordination: Develop detailed event schedules, including setup, breakdown, and activities throughout the event. Coordinate with internal teams (e.g., marketing, sales, technical) to ensure smooth execution and alignment with event objectives. Communicate event logistics, timelines, and requirements to all stakeholders, including event staff and volunteers. 4.On-site Execution: Oversee event setup and ensure all elements are in place according to the event plan. Supervise event staff, including registration personnel, ushers, and other operational teams. Handle on-site troubleshooting and problem-solving to address any unexpected issues or changes. 5.Budget Management: Assist in developing event budgets and manage expenses throughout the event planning and execution phases. Track and reconcile expenses against the approved budget, ensuring cost-effective solutions and maximizing resources.
Located in Kota Kinabalu, Sabah, we are an established event management company with a track record of successfully planning and executing small to medium scale events. Our expertise ranges from opening ceremonies and new product launches, to product activations and corporate events like meetings, conferences, and conventions. Our dedicated team of professionals strives to provide exceptional service, ensuring that every event we manage is a resounding success.
Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5



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