Company Secretary Admin

2 weeks ago

Shah Alam, Malaysia Archadian Sdn Bhd (Recruitment Firm) Full time

**Responsibilities**:

- Schedule meetings and prepares the minutes of meetings.
- Monitoring and ensure action taken for the matter arising of each meeting held.
- Maintaining effective records and administration, i.e., prepare and disseminate correspondence, memos, and forms.
- Liaise with appointed company secretarial firm in connection with company secretarial matters.
- Maintain and update statutory records including company registers, resolutions, minutes and maintain records with good filing system. Handle confidential documents and always ensure they remain secure.
- Securing signatures of directors/shareholders on all company secretarial related documents.
- Compile Board Meetings Papers and circulate meeting papers within stipulated timeframe.
- Prepare pre-meeting arrangements and documents such as meeting room booking and set-up, arrangements for refreshment/lunch etc.
- Ensure proper filing of documents and easy accessibility of all secretarial records in particular Resolutions, Minutes, CCM Forms, etc.
- To assist in the company corporate exercises and preparation document of submission, circular to shareholder.
- Liaise with various parties such as principal advisor, company secretary, registrar and solicitor processing of submissions for the transactions
- Assist in ad-hoc assignments and other administrative work from time to time.

**Qualification**:

- Work independently and be the key point of contact for the clients under your portfolio.
- Proficient in both written and spoken English and Bahasa Malaysia.
- Possess a strong sense of responsibility, commitment and able to multi-task in a fast working environment.
- Computer literate; Microsoft Office or equivalent
- Able to work in team and individual.

**Requirements**:

- 2-3 years of relevant experience as an Legal Assistant/Company Secretary at a service firm.
- ICSA qualification will be more advantage.
- Very detailed oriented and meticulous.
- Organized, proactive and able to multi-task in a fast-paced working environment.
- Self-discipline and able to work under minimum supervision.
- Good command of written and spoken Bahasa Malaysia and English.

**Job Type**: Permanent

**Salary**: RM4,000.00 - RM5,000.00 per month

**Benefits**:

- Health insurance
- Opportunities for promotion
- Professional development

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Performance bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

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