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Event Management Trainee

3 months ago

Kuala Lumpur, Malaysia TRIUMPH EMINENT HUB SDN BHD Full time

**Job Summary**:
We seek a highly motivated and detail-oriented Event Management Trainee to join our dynamic team. As an Event Management Trainee, you will assist in various aspects of event planning and execution, gaining hands-on experience and developing your skills in a supportive environment. Your role will involve supporting budgeting, inventory management, project planning, accommodation arrangement, feedback surveys, event execution, staff management, adherence to requirements, venue communication, vendor coordination, logistics handling, participant inquiries, and contractor negotiations.

**Your Key Responsibilities**:

- Assist in handling event budgeting, ensuring financial resources are allocated appropriately and expenses are tracked effectively.
- Help manage event inventory, including equipment, materials, and supplies required for successful event execution.
- Support the development of comprehensive project plans to effectively execute events, considering all necessary elements such as timeline, task, and resource allocation.
- Assist in devising accommodation plans for participant.
- Create and implement event feedback surveys to gather valuable insights and improve future events.
- Help oversee the seamless execution of events, ensuring all logistics and operations run smoothly and according to plan.
- Assist in managing event staff, including recruitment, training, scheduling, and supervision to guarantee a cohesive and efficient team.
- Ensure adherence to all event requirements, including legal, safety, and regulatory guidelines to ensure compliance.
- Communicate effectively with venues to secure necessary permits, negotiate contracts, and ensure all event needs are met.
- Direct and coordinate vendors to ensure timely delivery of services and products required for the event.
- Assist in handling event logistics such as transportation, setup, and teardown to ensure a seamless and successful event experience.
- Manage participants’ inquiries regarding the events, providing prompt and accurate information to enhance their experience.
- Support in negotiating with contractors for favorable terms and prices for event-related services and resources.

**Job Specification**:
**You are/have**:

- Strong organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
- Excellent communication and interpersonal skills to liaise with internal teams, clients, vendors, and participants.
- Basic knowledge of budgeting and financial management, with a willingness to learn and develop these skills.
- Detail-oriented mindset, with a focus on delivering high-quality events that meet and exceed expectations.
- Ability to work well under pressure and handle unexpected challenges or changes during events.
- Proficiency in event management software and tools to streamline processes and enhance efficiency is a plus.
- Flexibility to work evenings, weekends, and extended hours as required by event schedules.

**Languages**:
Fluent in English and Bahasa Malaysia (written and verbal). Proficiency in Mandarin is a plus.

**Education**:
**Work Experience**:
Some experience in event planning or a similar role is beneficial, but not required. This position is ideal for those looking to start their career in event management.

**Job Types**: Full-time, Permanent

Pay: RM2,500.00 - RM3,000.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Commission pay
- Performance bonus

Application Question(s):

- How long is your notice period?
- How much is your expected salary?
- We will be organizing a training program this 14 & 15 June at our office, Q Sentral KL. Are you be able to join?

Expected Start Date: 06/14/2024