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Cost Control Executive

1 month ago

Kuala Lumpur, Malaysia Hilton Full time

Cost Control Executive

The role aims to be recognized as a trusted finance team member. This role supports the finance lead in all training and development activities to develop best-in-class finance professionals and assists in developing their finance team. This role supports a robust control and compliance environment and contributes to implement EMEA Operations Finance innovations and projects.
What will I be doing?

This position is concerned with being part of an accounts team dedicated to the delivery of timely and accurate accounts and financial reporting. Responsible for the smooth operations of the F&B Control of the hotel and accuracy of the inventory/purchasing subsidiary ledgers.
What will I be doing?

The Cost Control Executive analyzes Food & Beverage costs and controls factors to ensure the implementation of cost-effective measures throughout the Food & Beverage department. This role prepares various reports and conducts weekly meetings to keep departments and directors apprised of trends and cost factors. Specifically, you will be responsible for performing the following tasks to the highest standards:
1. Prepare and distribute daily food and beverage cost report.

2. Track various types of discount, OC/SP/ENT consumption, food and beverage sales, banquet functions and special events. (daily as well as monthly)

3. Perform costing of banquet functions and special events and prepare Profit Statement within two (2) days after the event is over.

4. Check and verify food and beverage supplier invoices before forwarding to Accounts Payable for processing.

5. Conduct spot checks for spoilage, wastage and pilferage at all outlets and ensure that all par stock levels in the kitchen and bars are strictly adhered to and the correct instruments of measures are being used in bars.

6. Ensure proper accounting of inter bar and kitchen transfer.

7. Weekly spot check of outlet's beverage/tobacco stock and prepare potential sales report. To follow up with outlet managers on all variances within the stipulated time.

8. To audit and maintain the integrity Check EAM system.

9. To perform monthly stock takes of the entire hotel's inventory that is recorded in Balance Sheet.

10. Assist in receiving all items into the Hotel and oversee the overall operations of the Receiving/Store/Cost Control Department.

11. Assist in periodic physical operating equipment and linen inventory exercise.

12. Monitor and ensure that procedure on the control of O.E. and Linen are complied with.

13. Ensure the movement of FA is properly monitored and updated in the FA register.

14. Carry out and comply the OE and Linen inventory reports on a quarterly basis.

15. Spot check operating equipment used in outside catering against outgoing record.

16. Carry out any other duties and responsibilities assigned by the Assistant Financial Controller or Director of Finance.

17. Provides a timely and responsive service to both internal and external customers.

18. Understands the mechanisms behind the computerized information network especially related to the gathering of data for processing at an accounting/bookkeeping level.

19. Matches Purchase Orders to receiving records and eventually to invoices.

20. Prepares cost distributions and account codes for all supplier invoices and credit notes.

22. Ensures all food, beverage and general transactions relating to the accounts payable ledger are promptly entered.

23. Ensures creditor balances are accurate and valid.

24. Prepares trade accruals at month end.

25. Prepares reports on outstanding purchase orders at month end.

26. Attending F&B Promotion meeting on need basis.

27. To ensure all documents relating Cost Control/Store operations sent to warehouse are recorded and tracked.

**What are we looking for?**
- Strong problem solving skills, including ability to effectively address any issue in collaboration with others as appropriate
- Ability to proactively identify and prevent potential problems
- Ability to help develop problem solving skills among direct reports and other team members as appropriate
- Ability to take initiative to identify, prioritize and implement all elements required for team to fulfill responsibilities
- Detail oriented and organized
- Ability to develop presentations and effectively present to all levels of company, hotels & owners.
- Strong communication and negotiation skills (all levels of management and external customers)
- Proficient in MS Excel, Word and Outlook with the ability to quickly learn new programs when required.

Additional Preferences:

- University diploma/degree in Accounting or Finance

**What will it be like to work for Hilton?**

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value

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