Executive Assistant

3 weeks ago


Kuala Lumpur, Malaysia Manpower staffing (M) sdn bhd Full time

**Requirements**

Calendar Management
- Coordinate internal and external meetings including but not limited to team meetings, all-hand meetings, off
- site meetings, one-on-one meetings etc.
- Proactively manage the **3 x Mananger’s** calendar on a day-to-day basis, resolving conflicts and communicating with the GM to ensure awareness of last-minute change of meetings/calls.

Travel Management
- Book domestic and international travel through the appointed travel agency, adhering to policies and guidelines (air, rail, hotel and cars as required).
- Assist with travel documents (passports, visas, approval letters) as needed.
- Submit all travel-related expenses.

Expense Management
- Timely submission of expense reports in accordance with policies and procedures.
- Ensure that all expenses are charged to the correct cost centre.

Purchase Order Management
- Raise purchase orders, perform receipt of good and services (eg. purchase of laptop, food catering and workshop), and invoice approval.
- Ensure that supplier is compliant with policies and procedures.

Prepare Presentation Decks
- Support team by consolidating and preparing Microsoft Powerpoint Decks for All-Hands or various team meetings

Manage employees on-boarding and off-boarding
- Coordination of support with IT, facilities team for on-boarding of new hires.
- Ensure off boarding clearance - locker, corporate credit card and mobile plan and access badge.

Event Management
- Manage logistics for meetings/events/workshop - internal and offsite.
- Work with the Event Venue Sourcing team for venue and logistic matters on offsite events.

Others
- Update the organization chart and distribution list.
- Manage shared calendar.
- Provide overall administrative and operational support to the team.
- Support other administrative needs, as required.

Salary : RM 4000 - RM 6000
Hybrid Role
Monday to Friday 9am
- 6pm
Minimum 2 years experience as executive/Personal Assistant/Executive admin

**Job Type**: Contract
Contract length: 12 months

**Salary**: RM4,000.00 - RM6,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

Ability to commute/relocate:

- Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Personal Assistant: 2 years (preferred)

Application Deadline: 07/27/2023



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