Administrative Officer
2 weeks ago
**1. Maintain office supplies, equipment and furniture inventories and maintenance required**.
- Oversee the maintenance and updating of inventory list of all supplies, equipment
and furniture at every quarter.
- Ensure maintenance for equipment are complied with and that general office
equipment (fax, phone, photocopy machine and computers), water dispenser and
microwave oven are in good working order.
- In consultation with ARROW staff, recommend and arrange for purchase of office
equipment and furniture including obtaining quotations, upon the Executive
Director’s final approval.
**2. Office and building maintenance/support**
- Building maintenance - roof leaking, pipe, termite, toilets problems, door access,
roller shutter and alarm system, air-conditioner, water, etc.
- General IT Support - To liaise and monitor the maintenance of server, laptop and IT
related equipment supported by iCompucare for the organization as a whole.
- Manage office insurance on all furniture and fittings assets. Inherit assessment on
suppliers and vendors.
**3. Finance**
- Manage and maintain petty cash report on monthly basis.
- Sourcing of quotations/contract and liaise with vendors as per guidelines upon
request from supervisor and MAPPs.
- Preparation of Purchase Order and Vendor Selection.
**4. Meetings, workshop and field trips**
- Coordinate the preparation of materials & logistic for these meetings.
- To be present locally organized or supported ARROW events.
- Support the travel arrangement for any internal or external meeting/event which is
including hotel booking, travel insurance, visa and flight booking.
- Travel arrangement: hotel and flight bookings for participants.
- Travel arrangement: hotel and flight bookings for staff.
- Travel arrangement: hotel and flight bookings for Senior Management Team
(Operation Director, Deputy Executive Director and Programme Director).
- Coordinates and support the virtual requirements for meetings and webinars for
Programme 1, 2 and 4.
- Monitor the organizations zoom accounts usage, ensuring there is no concurrent use
at any time.
- Coordinate and support physical meetings of the organizations. Ensuring required
tools are provided.
- Organize and coordinates organizations annual planning, retreat, evaluation, staff
meetings as per annual plan together with Operations Manager.
**Job Types**: Full-time, Permanent
**Salary**: RM3,800.00 - RM5,200.00 per month
**Benefits**:
- Cell phone reimbursement
- Dental insurance
- Health insurance
- Maternity leave
Schedule:
- Monday to Friday
Application Question(s):
- how many years of experience you have in administration role?
**Education**:
- Diploma/Advanced Diploma (preferred)
**Experience**:
- admin: 1 year (preferred)
**Language**:
- English (preferred)
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