Administrative Assistant

4 weeks ago


Bayan Lepas, Malaysia allstaff.com.my Full time

Bayan Lepas, Penang
- MYR 3000 - 3700

**Qualifications**:

- Preferably diploma; additional qualification as an Administrative assistant or Secretary will be a plus.

**Requirements**:

- Good working knowledge and proficiency in Microsoft Excel and Microsoft Power Point.
- Discreet and able to handle private and confidential information.
- Be flexible, easily adapt to changes and comfortable in dealing with all levels of people.
- Strong interpersonal and communication skills.
- Strong organizational skills with the ability to multi-task.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers, photocopier and fax machines.
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- At least 1 '“ 3 years relevant experience.

**Job Descriptions**:

- Perform diversified administrative duties such as general office administrative, preparation for new hire onboard, maintain contact lists and organize department functions/events.
- Schedule and organize activities such as coffee talk, appointments/meetings, prepare travel itinerary, make travel arrangement and provide general support to visitors.
- Assist in the preparation of regular headcount and attrition reports, prepare power point slides or necessary materials for coffee talk, trainings or meetings.
- Provide administration support from time to time in terms of meeting room booking, order stationery/office equipment/computer desktops/laptop, setup new laptop/computer desktop, coordinate direct mailing, sorting mail, office seating arrangement and take care of repair & maintenance of office equipment. Ensure tools are in good working condition.
- Play an active role and support for any One Finance activities.
- Handle any ad-hoc tasks as assigned by managers from time to time.



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