Business Operations Specialist

2 weeks ago

Kuala Lumpur, Malaysia BOEING Full time

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
- At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us._

Boeing Global Enterprise Services (BGES) is a highly diversified team of 200+ employees internationally, providing internal services to 100+ non-USA locations, in 30+ countries, ensuring safe, secure & compliant operations in an effective and efficient deliver manner for our stakeholder communities. The team reports into Boeing Global, supporting regional teams and works in close collaboration with Enterprise Services, Global Real Estate, Facilities and Asset Management, Indirect Supply Chain, Enterprise Financial Services, Security & Fire Protection, IT and HR Services to deliver a global capability.

Boeing Global Enterprise Services (BGES) is seeking a **Business Operations Specialist**, based in **Kuala Lumpur,** **Malaysia** on a **full-time permanent basis**. This role is based in the office with some flexibility on offer to work from home depending on business requirements.

**Position Responsibilities**:
Daily responsibilities included but not limited to:

- Support with office relocation
- Support the daily office operations and administration
- Manage business & emergency preparedness planning for the office. This includes the planning and execution of business continuity and emergency management
- Support customs compliance coordination with Global Trade Control team
- Manage business entity compliances for all entities supported by Business Support Manager
- Manage and maintain proper filing and storage of entity compliance documents. Ensure protection of sensitive personal identifiable information
- Greets, screens and directs visitors at Company sites to specific locations and offices. Support events, meetings and conferences in Malaysia and SEA countries
- Answers and routes telephone calls, answers general questions, directs vendors and acts as focal for receipt and delivery of express packages
- Involve in regional and global ‘continuous process improvement’ initiatives in partnership with BGES team, functional team and regional counterparts
- Involve in regional sustainability initiatives in collaboration with country focal, and implement best practices from other regions
- Participate in review and updates of current SOPs, identify ‘gaps’ and provide recommendations to Business Support Manager

**Basic Qualifications (Required Skills / Experience)**:

- Minimum 2 years of related working experiences in multinational companies - preferable experience in project management, basic procurement and finance
- Excellent in local Bahasa and English language skills (read, written, and spoken)
- Intermediate computer proficiency in MS Office (Excel, Word, PowerPoint, Outlook, SharePoint) and ability to learn new systems
- Ability to work with various and diverse levels of stakeholders
- Good presentation and communication skills
- Ability to work well in a team work environment
- Exhibit excellent organizational and management skills and flexibility in work hours
- Must be a self-starter with a positive attitude, high ethics and a track record of working successfully under pressure in a time-constrained environment
- Exhibit strong interpersonal skills and ability to work cooperatively as a team member
- Methodical and thorough with a focus on detail and completion of tasks

**Preferred Qualifications**:

- Bachelors Degree in Business or similar field of study is preferred but not essential

**Relocation**:

- Relocation assistance is not a negotiable benefit for this position
- Benefits and pay are determined at the local level and are not on Boeing US-based payroll
- This position may be required to travel on an ad-hoc basis depending on business requirements

**Other job related information**:

- ** Benefits and pay are determined in line with Malaysia labor market practices. This is not an expat assignment.**

**Diversity & Inclusion Commitment:
**At Boeing, diversity, equity, and inclusion are enduring company values. We strive to live these values every day not only because it’s the right thing to do, but because our success depends on it. The company’s commitment to diversity and inclusion means providing a work environment for all employees that is welcoming, respectful and equitable,

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