Assistant Procurement Manager

7 months ago

Johor Bahru, Malaysia Masimo Full time

**Job Summary**:
The Assistant Procurement Manager plays a crucial role in supporting the procurement department in efficiently sourcing, purchasing, and managing the supply chain to meet the organization's needs. This position involves collaboration with various stakeholders, vendors, and internal teams to ensure timely and cost-effective procurement processes.

**Duties & Responsibilities**:
**Sourcing and Vendor Management**:

- Assist in identifying and evaluating potential suppliers and vendors.
- Collaborate with vendors to negotiate terms, conditions, and pricing.
- Maintain strong relationships with existing suppliers and seek new partnerships to enhance procurement options.

**Procurement Process**:

- Support the development and implementation of procurement policies and procedures.
- Assist in the creation and management of purchase orders and contracts.
- Ensure compliance with procurement regulations and ethical standards.

**Cost Negotiation and Budgeting**:

- Collaborate with the Procurement Manager to negotiate favourable terms and conditions to optimize costs.
- Contribute to budgeting processes related to procurement activities.

**Inventory Management**:

- Monitor inventory levels and coordinate with relevant departments to avoid stockouts or overstock situations.
- Implement efficient inventory control measures to minimize carrying costs.

**Quality Assurance**:

- Work closely with the Quality Assurance team to ensure that purchased goods and services meet the required standards.
- Address any quality issues with suppliers promptly.

**Data Analysis and Reporting**:

- Collect and analyse procurement data to identify trends and areas for improvement.
- Prepare regular reports on procurement activities, including cost savings and vendor performance.

**Collaboration and Communication**:

- Liaise with various departments, including finance, operations, and logistics, to understand procurement needs.
- Communicate effectively with internal stakeholders and vendors to ensure a smooth procurement process.

**Minimum & Preferred Qualifications and Experience**:
**Minimum Qualifications**:

- Bachelor’s degree in business, Supply Chain Management, or a related field. Master's degree or relevant certifications (e.g., Certified Professional in Supply Management - CPSM) is a plus.
- Proven experience in procurement or supply chain management, with a focus on strategic sourcing.
- Strong negotiation skills and understanding of contract management.
- Excellent analytical and problem-solving abilities.
- Familiarity with procurement software and systems.
- Effective communication and interpersonal skills.

**Preferred Qualifications**

Not Applicable

**Education**:
Bachelor’s degree is preferred.

Physical requirements/Work Environment
This position primarily works in an office environment. It requires frequent sitting, standing and walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities. Some local travel is necessary, so the ability to operate a motor vehicle and maintain a valid Driver’s license is required.

The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.

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