Document Controller
6 months ago
JOB SUMMARY
DUTIES AND RESPONSIBILITIES
1.Establish and implement document control procedures and standards.
2.Collect, organize, file, and convert physical documents into digital format by scanning them using proposed system, various types of documents such as drawings, reports, contracts, correspondence, certificates, proposals, tenders, manuals, and other project-related documents.
3.Coordinate with internal stakeholders such as project managers, engineers, and quality assurance personnel to ensure that documents are accurate, complete, and approved before being released.
4.Manage, organize, archive, and dispose of documents, both in physical and digital form, in a systematic and secure manner.
5.Ensure all documents are properly organized and archived in a centralized database or cloud by creating and managing databases, spreadsheets, or other types of software programs to store and track documents.
6.Control the issuance, distribution, and retrieval of documents to ensure that documents are up to date, easily retrievable and accessible when required.
7.Manage document security, including access controls, password protection, and encryption, to ensure the confidentiality and integrity of sensitive documents.
8.Facilitate the distribution of documents to relevant parties in a timely and efficient manner.
9.Maintain the confidentiality of sensitive documents, such as contracts, legal agreements, tenders and intellectual property.
10.Ensure that all documents are properly versioned and that the correct version is used at all time.
11.Identify, classify, and index documents in a systematic and easy-to-use manner by using appropriate software or filing systems.
12.Create master document templates and forms, as well as training staff on how to use the system, design, and upgrade document control policies for the Company, and ensure that departments adhere to the necessary procedures.
EDUCATION AND QUALIFICATIONS
1.Bachelor Degree in Information Technology or Engineering or related field / equivalent
2.Minimum of two (2) years of working experience as Document Controller
3.Proficient in Microsoft Office.
SPECIFIC KNOWLEDGE
1.Excellent analytical, interpersonal and communication skills
2.Proficient in Project Management
3.Knowledge of Electronic Document Management Systems (EDMS)
4.Knowledge in Project scheduling software i.e. Primavera and Microsoft Project will be added advantage.
**Job Types**: Full-time, Permanent
Pay: RM2,200.00 - RM3,000.00 per month
Schedule:
- Monday to Friday
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