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Admin Assistant

1 month ago

Kota Kemuning, Malaysia Herbaline global wellness group Full time

**Key Responsibilities**:
**1. Supporting the General Manager / Deputy General Manager**:

- **Document and Schedule Management**:

- Prepare, edit, and proofread correspondence, presentations, and reports as assigned.
- Maintain filing systems (physical and digital) for regular meetings/discussions.
- Manage reminders and ensure the GM/DGM is aware of important deadlines and events.
- **General Support**:

- Perform any other administrative tasks as directed by the GM/DGM.

**2. Communication and Coordination**:

- Facilitate communication between the GM/DGM and other departments.
- Prepare meeting agendas, take minutes, and follow up on action items.

**3*. **Project and Task Management:*
- Manage and track assigned projects and tasks with deadlines.
- Assist with data collection and analysis of data for presentations and reports.
- Prepare basic presentation and work-in-progress report assigned by GM/DGM.
- Coordinate with different departments to ensure project progress and completion.

**4. Additional Responsibilities**:

- Maintain strict confidentiality regarding all sensitive information related to the GM and the company.
- Exercise discretion and professional judgment in all interactions.
- Managing travel arrangements for the Managing Director, GM/DGM and other overseas guest visits.
- Organizing and coordinating company events.
- Support the GM and DGM in developing and implementing wellness programs for employees.

**Job Scope**:

- The Office Admin Assistant typically reports directly to the General Manager.
- Work closely with other administrative staff, executive assistants, and department heads.
- The position requires strong organizational, communication, and interpersonal skills, as well as the ability to work independently and handle multiple tasks simultaneously.
- Knowledge of the Spa and F&B industry and understanding of its specific terminology and trends is highly beneficial.

**Education and Experience**:

- **Minimum**: Diploma holder
- **Experience**: Min 2 years of experience in an administrative or executive assistant role, preferably in a similar industry. Experience working directly with a senior executive is a plus.

**Skills and Abilities**:

- **Strong organizational skills**: Ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines.
- **Excellent communication skills**: Ability to communicate clearly and concisely both verbally and in writing.
- **Interpersonal skills**: Ability to build positive relationships with colleagues at all levels and maintain confidentiality.
- **Technical skills**: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software programs.
- **Strong attention to detail.**:

- **Time management skills.**:

- **Mandarin and English speaking, writing is must.**

Pay: RM2,500.00 - RM3,500.00 per month

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Administration: 2 years (preferred)

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)