Admin Clerk

3 weeks ago

Penang, Malaysia G E TAN PROPERTY MANAGEMENT SDN BHD Full time

Monitor collection of management fund (service charge, sinking fund, fire insurance, quit rent, legal charges and others). Ensure manual/printed receipt area in sequence. Ensure no manipulation of receipts. Should there be suspicion of any malpractice, you are to report to Operations Manager, MC/JMB or any parties deemed appropriate immediately for investigations. - Standard format for submission to accounts person - indicate receipt number, cash amount, cheque amount with banker's details & cheque number indicating unit number and owner's name and contact details at the back for reference. - Ensure individual filing of monthly service maintenance reports, quotations, contract agreements and other relevant documents. - Ensure all the files and documents are well and properly kept. - Keep track of certificates of licenses renewal for Suruhanjaya Tenaga, lifts, Bomba renewal certificate of fire extinguisher and others if necessary. - Update of information - change of house ownership, record of carpark lots, access card, and door access card (if available). - Monthly receipt & payment (income & expenditure) to be posted at notice board. - Distribution of quarterly billing statement. - Ensure the reservation form (to use the facilities available) is properly completed and duly signed. - Ensure there is no duplicate reservation at one same time. - Tend to the collection and refund of deposit based on the by-laws. - To assist in the inspection of the facilities after usage, to make sure they are in reasonable condition before the refund of deposit. - To assist in the activation and deactivation of access card, and keep proper recording of such action. - Attend to and execute any other assignments which may be instructed by the Building Supervisor or Operations Manager.
Our company provide property management services to various property portfolios such as high-rise residential developments, luxury residential buildings, retail complexes, office buildings, mixed-use properties and gated & guarded communities.
Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5

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