Account Payable

2 months ago


Kuala Lumpur, Malaysia Hotel Indigo Kuala Lumpur On The Park Full time

**Payable**
- Matches incoming general invoices with purchase requests/orders and delivery orders, if any payment due processed.
- Properly codes general invoices received and distributes to relevant department for department head approval.
- Properly files posted and paid invoices and properly store the documents into archive files.
- Reconciles promptly supplier’s statement with the hotel’s record. This is to be carried out on a 3 months basis.
- Prepares payment voucher and written cheques.
- Stamp “PAID” on all paid invoices and its relevant supporting documents.
Assists in month end stock-take.
- Handles queries from supplies for dispute or for payment request and properly follow up with any queries.
- Maintains files for policies approved for payment audit trail and cheque control procedure, telegraphic transfer documentation, filing with-holding tax receipts and travel authorization for easy tracking.

**Receiving**
- Checks and receives all food, beverage, tobacco, general supplies, operating equipment, capital and miscellaneous items on vendors delivery orders/invoice against properly authorized purchase orders or documents for quantity, quality, packing, prices, delivery date and all other terms and condition.
- Consults with other departments on the receiving of specialized items.
- Requests for credit or insurance claims for all goods returned or rejected.
- Ensures all meat received are tagged, showing the weight and the price per kilo.
- Receiving documents made out for all goods received.
- Arranges transfers of all goods received to stores or requisition department on properly authorized documents and obtain acknowledgements of goods transferred.
- Ensures weighing machines and all other equipment used in receiving section are clean, accurate and in good condition at all times.
- Ensures confidentiality of all information acquired during the course of work.
- Safeguard all assets under custody.
- To assist in the monthly stock take and other related operating equipment inventory.


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