Clerk, Project Management

1 week ago


Shah Alam, Malaysia Gas Malaysia Berhad Full time

**Objective**:
**The Job**:

- Maintain files (both paper and electronic) and databases, oversee document control, and manage record-keeping.
- Update and maintain distribution lists, ensuring proper documentation of project-related activities, correspondence, and compilation of relevant statistics.
- Traveling and attending meetings, as assigned.
- Ensure projects stay on schedule and within budget.
- Manage project documentation, assist in communication among project stakeholders.
- Manage project documentation, assist in communication among project stakeholders.
- Ensure the smooth flow of information between the construction site and the main office.
- Help maintain organized and efficient operations on the construction site.
- Maintain R.F.I. and V.O records.
- Conduct quality control on all delivered materials, ensuring compliance with specifications and maintaining proper records.
- Compile lists of unsatisfactory/defective works (Non-Conformance Report) for transmission to the Project Manager and/or Resident Engineer, directing onward action by the Contractor.
- Maintain and update records of unsatisfactory/defective works (Non-Conformance Report) and follow up until rectification works are satisfactorily completed.
- Receive instructions from Consultants and, upon approval from the Project Manager and/or Resident Engineer, act immediately and accordingly.
- Compile a comprehensive Schedule of Defects before the practical completion of the project.
- Monitor and inspect all items in the Schedule of Defects to ensure satisfactory compliance by the Contractor.
- Maintain and organize construction documents, including drawings, permits, and reports.
- Facilitate effective communication between construction teams, subcontractors, and suppliers.
- Assist in scheduling meetings, appointments, and project-related activities.
- Update project-related data in the construction management system or spreadsheets.
- Prepare regular reports on project progress and document tracking.

**Requirements**:

- Minimum Diploma or SPM or Certificate in Mechanical / Electrical / Architecture from a recognised technical institution.
- Minimum of 2 years’ working experience in supervision of construction works.
- Competent in preparing inspection reports, site instructions and sketch details.
- Ability to coordinate and work with other members of site supervisory team.
- Able to read drawings and proficient in AUTOCAD.
- Excellent interpersonal and communication skills.
- Good knowledge in construction, renovation flow, monitoring, and assessment of contractor’s method of work.
- Strong knowledge in local approval and authorities’ procedures.
- Good knowledge in civil and structural construction.
- Good verbal and written communication in English and local languages.
- Ability to organize documents and maintain an orderly office environment.

**Job Types**: Full-time, Permanent

Pay: RM2,000.00 - RM3,000.00 per month


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