Admin

4 weeks ago

Shah Alam, Malaysia TNT Cleaners Full time

**As Administrative Officer you will be responsible for**:
**1. **Become familiar with, understand and incorporate the Company philosophy, value and vision in all behaviour, practice and decisions.

**2. **Managing the Administration Tasks of the Day to Day Office work related and unrelated to case management.

**3. **Assists with daily administrative duties and completes a broad variety of administrative tasks that include:

- Managing & prepare monthly work schedule
- Completing & filing expense reports
- Monthly cleaning report
- To make phone calls liaising with suppliers, vendor and customers

**4. **Provide assistance as needed to front desk operations to include but is not limited to, answering phones, arranging deliveries, lunchtime relief, and greeting customers/guests.

**5. **Responsible for daily operational tasks which includes process staff claims, arrange interview appointments, update training records, filing, etc.

**6. **Manage all Filing Duties.**
- Develop and maintain a filing system
- Organize filling system & manage documentation in proper record
- Filing and retrieving corporate records, documents, and reports.
- Maintain and update files and perform daily filing
- Handling of quotation, order processing and invoicing
- Assist in preparing financial statements, reports, memos, and other documents.
- Prepare, update and control of all technical documents (report, procedures(SOP), drawings specifications etc )
- Ensures that the latest revisions of cleaning contract and administrative correspondence documents and files are filed and updated

**7. **Manage customer complaints if any and provide amicable solutions.

**8. **Prepare and follow through with customer expedite requests.

**9. **Support in all Procurement duties.**
- Prepare and issue vendor shopping and follow up with vendors to obtain timely pricing.
- Perform data entry to enter customer and / or vendor pricing into various databases (Sales quotes, vendor quotes and/or customer purchase orders).
- Match vendor pricing with pending quotes to ensure accuracy
- Follow-up on vendor delivery time and date
- To perform annual evaluation of vendors

**10. **To Coordinate Workflows**

To work with cleaning team via (what’s app) to maintain, highlight and provide:

- Daily, Weekly, Monthly, Quarterly and yearly work update & reminder (Daily Basic)
- Compile all the update and picture to prepare monthly report (Monthly Basic)
- Generate reports needed on daily basis
- Update workers attendance & prepare end of the month attendance filing (Daily Basic)
- Inform clients of unforeseen delays or problems.
- Manage customer complaints (Daily Basic)
- Monitor the team's progress, identify shortcomings and propose improvements.

**11. **To monitor the administrative expenses of the company such as usage of company’s properties including:

- Cleaning machine,
- Cleaning chemicals
- Cleaning equipment
- Maintenance

**12. **Liaise with third parties such as bankers, company secretary, auditors as and when necessary.

**13. **To coordinate on hiring such arranging interview and interviewing

Update in what’s app group on:

- Each day attendance ( Daily Basic)
- Daily work update
- Complaint or issues
- Monthly work update

**Job Types**: Full-time, Permanent

**Salary**: RM1,500.00 - RM2,500.00 per month

**Benefits**:

- Maternity leave

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Attendance bonus
- Overtime pay
- Performance bonus

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