Procurement Executive

2 weeks ago


Petaling Jaya, Malaysia HRBEST CONSULTING Full time

**Responsibilities**:
**1. Sourcing and Vendor Management**:

- Identify potential suppliers/vendors through research, networking, and attending industry events.
- Evaluate vendor capabilities, pricing, and quality to select the most suitable suppliers.
- Negotiate contracts, terms, and pricing agreements with vendors to achieve cost savings and favourable terms.
- Develop and maintain strong relationships with vendors, ensuring timely delivery of goods and services.

**2. Procurement Process Management**:

- Collaborate with internal stakeholders to understand their procurement needs and requirements.
- Create and manage purchase orders, ensuring accuracy and compliance with company policies and procedures.
- Monitor inventory levels and reorder points to prevent stockouts and maintain optimal inventory levels.
- Coordinate with logistics and warehouse teams to ensure timely receipt and distribution of purchased items.

**3. Cost Optimization and Budgeting**:

- Analyze spending patterns and identify opportunities for cost savings and process improvements.
- Develop and implement procurement strategies to optimize purchasing processes and reduce expenses.
- Track and report key procurement metrics and KPIs to measure performance and identify areas for improvement.
- Assist in budget planning and forecasting by providing insights and recommendations related to procurement expenses.

4. **Compliance and Risk Management**:

- Ensure compliance with legal and regulatory requirements related to procurement activities.
- Conduct vendor due diligence and risk assessments to mitigate potential risks and ensure vendor compliance.
- Monitor contract performance and resolve any issues or discrepancies in a timely manner.
- Stay informed about industry trends, market conditions, and best practices in procurement to proactively address emerging challenges.

**Qualifications**:

- Diploma/Bachelor's degree in Business Administration, Supply Chain Management, or related field.
- Proven experience in procurement, purchasing, or supply chain management roles, preferably in a similar industry.
- Effective communication and interpersonal skills, with the ability to collaborate cross-functionally and influence decision-making. **Fluent in Mandarin is a MUST** since the role requires dealing with Mandarin-speaking clients from China and Hong Kong.
- Strong negotiation skills and ability to build and maintain effective relationships with vendors and stakeholders.
- Proficiency in procurement software and tools, as well as MS Office suite (Excel, Word, PowerPoint).
- Excellent analytical and problem-solving abilities, with a detail-oriented approach to work.
- Ability to work under pressure and meet tight deadlines while maintaining a high level of accuracy and professionalism.

Pay: RM3,000.00 - RM4,000.00 per month

**Benefits**:

- Maternity leave
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay



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