General Clerk

3 months ago

Johor Bahru, Malaysia Masimo Full time

Job Summary:
The General Clerk is an essential administrative support role responsible for performing a variety of clerical and administrative tasks to facilitate the smooth operation of an organization. This role requires attention to detail, effective organizational skills, and the ability to handle diverse tasks ranging from data entry to office coordination. The General Clerk plays a crucial role in maintaining accurate records, assisting with office tasks, and ensuring efficient communication within the organization. Duties &

**Responsibilities**:
1. Data Entry and Record Keeping:

- Input, update, and maintain accurate records and data in electronic or physical formats.
- Organize and manage documents, files, and records to ensure easy retrieval and confidentiality.

2. Administrative Support:

- Assist with general office tasks such as photocopying, scanning, faxing, and mailing documents.
- Provide administrative support to various departments, including preparing documents, reports, and presentations.

3. Correspondence and Communication:

- Answer and direct phone calls, take messages, and provide information to callers.

4. Scheduling and Appointments:

- Schedule appointments, meetings, and events, and manage calendars as needed.
- Coordinate travel arrangements and accommodations for employees if required.

5. Office Supplies and Inventory:

- Monitor and maintain office supplies, restocking as needed to ensure efficient operations.
- Maintain an organized inventory of office equipment and supplies.

6. Filing and Organization:

- Organize and file documents, both physical and digital, in a structured and easily accessible manner.
- Assist with creating and maintaining filing systems.

7. Reception and Greeting:

- Greet and assist visitors, clients, and employees in a friendly and professional manner.
- Direct visitors to appropriate personnel or areas within the organization.

8. Data Verification and Accuracy:

- Verify the accuracy of data, records, and reports to ensure consistency and reliability.
- Identify discrepancies and rectify errors as needed.

9. Special Projects:

- Assist in various special projects, events, or tasks as assigned by supervisors.
- Collaborate with colleagues to achieve project objectives.

Minimum & Preferred Qualifications and Experience:
Minimum Qualifications:

- High school diploma or equivalent; additional education or certification is a plus.
- Proven experience in administrative or clerical roles is advantageous.
- Proficiency in office software (e.g., Microsoft Office Suite) and basic computer skills.
- Strong organizational and time management abilities.
- Excellent attention to detail and accuracy in data entry and record keeping.
- Effective communication skills, both verbal and written.
- Customer service-oriented attitude with a professional demeanor.
- Ability to multitask, prioritize tasks, and work in a fast-paced environment.
- Adaptability and willingness to learn new tasks and skills.
- Strong interpersonal skills to interact with colleagues, clients, and visitors.

Preferred Qualifications:

- Not applicable

**Education**:
High school diploma or equivalent.

Physical requirements/Work Environment
This position primarily works in an office and manufacturing/production environment. It requires frequent sitting, standing, and
walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when
facilitating meetings or walking in the facilities. Some local travel is necessary, so the ability to operate a motor vehicle and
maintain a valid Driver’s license is required.
The physical demands of the position described herein are essential functions of the job and employees must be able to
successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real
or perceived disabilities to perform the essential functions of the job described

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