Personal Assistant

3 weeks ago

Kota Kinabalu, Malaysia HAG STORE SDN BHD Full time

We are hiring We looking to hire a Personal Assistant to ensure the smooth running of the Director’s Office and provide efficient and accurate administration support to the Director. Applicants must have a diploma or bachelor's degree in secretaryship or any related field with a minimum of 1 - 2 years of working experience in the related field.
- Help with daily time management
- Run errands as requested.
- Plan travel, including flights, accommodation and ground transportation.
- Organising visas.
- Organising corporate & staff events.
- Manage the day-to-day office tasks of the Managing Director.
- Schedule meetings and maintain accurate calendars with an understanding of prioritizing important deliverables
- Participate in highly confidential meetings and provide accurate records, transcribe and distribute minutes of meetings.
- Collaborate with other team members to organize various corporate events. Manage and maintain the Director’s schedules, appointments, and travel arrangements.
- Act as a liaison for the Managing Director for internal and external inquiries.
- Conduct research, collect, and analyze data to prepare reports and documents for the Managing Director.
- Prepare monthly expense reports.
- Monitor, screen, respond to and distribute incoming communications

**Requirements**:

- An energetic personality with a can-do attitude.
- Extraordinary ability to multitask.
- Highly accountable with excellent professional work ethics & high-level integrity
- Strong organizational skills, attention to detail, and a very high level of accuracy with particular attention to deadlines
- Excellent writing, proofreading and editing skills.
- Ability to maintain confidentiality surrounding company materials and information.
- High English and Chinese communication skills, judgment and decision-making ability.
- Well organized, responsible and meticulous, able to keep track of schedules and timelines.
- Proficient in document editing software such as Word, Excel, PowerPoint and any similar software.
- Possess a driving license (Compulsory).

Pay: RM1,900.00 - RM2,500.00 per month

**Benefits**:

- Maternity leave

Supplemental pay types:

- Overtime pay
- Performance bonus
- Yearly bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Personal Assistant: 1 year (required)

**Language**:

- Mandarin (required)
- English (required)

License/Certification:

- Driving License (D) (required)

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