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Team Lead, Crew Payroll

4 weeks ago

Kuala Lumpur, Malaysia Wilhelmsen Full time

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Wilhelmsen Ship Management is one of the world’s largest third-party ship managers originated from Oslo, Norway with over 20,000 employees including our seafarers with a portfolio of more than 450 vessels and counting. Our employees are working with a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.

We are currently looking for a Team Lead, Crew Payroll to join our team. We offer a culture and vibrant work environment of strong leadership, collaborative, career development, work-life balance and a job that is both challenging and stimulating. All team members are empowered with the freedom to influence each other as long it complies with our Company’s values and vision.

This position will be located at Kuala Lumpur Sentral (Menara 1 Sentral) and it is easy to get to by public transportation as it is located at the heart of Kuala Lumpur. Our organization thrives by using modern tools and is eager to utilize the business opportunities that comes with new digital tools and skills.

Purpose

To process and close monthly crew payroll for vessels under Full or Limited Crew Management handled by the department. In addition, will be responsible to submit crew taxation (where applicable) and finalization of report for Limited Crew Management vessels. To ensure group responsibilities are attained, to ensure harmonious working relationship between group members and with other teams and assist Assistance Manager Crew Payroll in any ad hoc task which may arise.

Interrelations

Reporting to Assistance Manager Crew Payroll and working closely with members of group, Vessel Accounting Group, Treasury Group and AP Group.Also, having liaison with Manning Agents, Marine HR (CCC), Technical Manager and Masters of vessels under management.

Formal authorities
- Communicate with various entities in order facilitate daily work routines
- Master - query on crew movement and Allotment
- Manning Agents - query on crew contracts, Allotment and crew movement
- Marine HR (CCC) - query on crew issues
- Vessel Accounting group - accounting matters
- To plan, organize and distribute work within the group
- To mentor new joiners within the group
- To formally evaluate members of group on job performance and take appropriate action.
- To validate and approve the following with regards to team members:

- Leave
- Claims
- Payroll processing in Compas (CMS)
- To close vessel payroll on monthly basis within the stipulated time line.
- To liaise and coordinate with various stake holders for timely payroll closure (approval, updating crew movement, supporting submission etc.)
- To ensure Treasury receives the crew allotment payment (Payment draft) stipulated time line.
- To ensure Vessel Accounting Group receives the CMS output within the due date to facilitate closing of financial reporting.
- Mapping GL code for CMS related cost in SAP.
- Initiate process to introduce the Compas system for new takeovers and explain/guide the new Masters to complete their tasks.
- Initiate process to send the excel Portage Bill to Masters of new takeovers and explain the process to them.

Main responsibilities

A) Processing payroll via Compas, ensure to completes the following tasks as per stipulated time line:
2) Inform all Marine HR personnel / Manning Offices / Vessel Masters of the cut-off time for crew movement update and claims approval in Compas.

3) Check data uploaded by xls Importer in Compas (wage variable, other earning and deduction and Master cash flow)

4) Update relevant Other Earnings/Deductions: Minimal Wage Adjustment, Rejoining Bonus, Loyalty Bonus

5) Approve claims, other earnings and deductions, time bound elements

6) Check Payroll completeness via Payroll Overview - Ensure wage variables, claims & other earnings & deductions are approved

7) To ensure Other Deduction: EPF contribution for Malaysian Crew in Malaysian Flag vessels updated in Compas

8) Enter Other Deduction: Tax deduction (when applicable)

9) Approve Allotment
- to ensure the figures are tally with D14/D14a form which received from Master
- check to ensure that the allotment figure is less than wage balance

10) Close & endorse Payroll - export/generate financial entries posting & attach supporting documents

(ie : Payroll Summary (Single Line Report) to attach to 8000000 in SAP, Master cash flow, vessel purchasing documents)

11) Create Payment Draft for non-Filipino crew

12) Create Payment Draft for Filipino crew

13) Check in Compas and ensure that no left-out allotment in payment due.

15) Send copy of Payroll Summary Report for Vessel Master.

16) Checking Allotment payment with D14/ D14a (Allotment advice) to ensure payment made to crews.

17) Prepar