Administrative Executive
2 weeks ago
**About Us**
H Space is an integrated real estate services firm offering comprehensive services including design and build, coworking space, architectural services, property sales and leasing, and property management services. We are currently seeking a detail-oriented, organized Administrative Executive to support our project management team.
**Job Overview**
The Administrative Executive will play a pivotal role in assisting our Project Management team, helping with coordination tasks, paperwork, procurement, and sourcing quotations. This position requires exceptional organizational skills, a high degree of attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
**Responsibilities**:
- Provide administrative support to the project management team to ensure efficient operation of the department.
- Coordinate with internal and external stakeholders to ensure timely completion of projects.
- Handle and organize project-related paperwork, including contracts, invoices, and other relevant documents.
- Assist in procurement processes, liaising with suppliers, and maintaining a database of suppliers.
- Source quotations for various project needs, comparing suppliers to ensure the best quality and price.
- Maintain project schedules, tracking progress, and reporting any potential delays.
- Monitor project budgets and expenses, assisting in the preparation of financial reports.
- Assist in the preparation of presentations and reports for project status meetings.
- Provide additional support to the project management team as required.
**Qualifications**:
- Bachelor's degree in Business Administration, Project Management, or a related field.
- Prior experience in an administrative role, preferably within a project management setting.
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite / Google Workspace and project management software.
- Ability to multitask and prioritize tasks in a deadline-driven environment.
Strong problem-solving skills and the ability to work independently.
**Why You'll Love Working Here**
At H Space, we provide an opportunity for growth and advancement in a dynamic and collaborative work environment. We offer a competitive salary, flexible working environment, and a team-oriented atmosphere.
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