Front Office Executive
6 months ago
As a receptionist, you will be the first point of contact for our company. We are looking for a receptionist to be responsible for greeting clients and visitors to our office and offering administrative support across the organization. You will be in charge of giving clients directions to various parts of the office, coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
**Responsibilities**:
- Greet clients and visitors with a positive, helpful attitude.
- Direct clients and visitors to the appropriate person and office.
- Answer, screen, and forward incoming phone calls.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook).
- Receive, sort, and distribute daily mail/deliveries.
- Take inventory of supplies and restock as needed.
- Update calendars and schedule meetings.
- Assisting with a variety administrative task including copying, faxing, filling, taking notes, and making travel plans.
- Keep updated records of office expenses and costs.
- Maintain reception area and all common areas in a clean and tidy manners at all times.
- Be flexible and adaptable to take on additional tasks and responsibilities as assigned by management
- Demonstrate a willingness to learn new skills and procedures to meet evolving business needs
**Requirements and Skills**
- Minimum of a high school diploma or equivalent; additional certification in office administration or related field is a plus.
- Proven work experience as a Receptionist, Front Office Representatives, or similar role.
- Proficiency in Microsoft Office Suite.
- Professional attitude and appearance.
- Hand-on experience with office equipment (e.g., fax machines and printers).
- Solid written and verbal communication skills.
- Comfortable multi-tasking and prioritizing tasks without guidance.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Diploma/ Associate or bachelor’s degree in communications or business.
- Good command of English, and Bahasa Malaysia.
- At least one (1-2) year admin/receptionist experience.
**Job Types**: Full-time, Permanent, Contract
Pay: RM1,500.00 - RM2,500.00 per month
**Benefits**:
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development
Schedule:
- Afternoon shift
- Day shift
- Early shift
- Fixed shift
- Monday to Friday
- Night shift
- On call
- Rotational shift
- Weekend jobs
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