Kl - Event Management Intern

2 months ago


Kuala Lumpur, Malaysia Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities) 1

Main purpose of job:
To provide support to the Project Manager for the planning, organisation and coordination of the King’s Birthday Party which is our annual flagship event.

**Roles and responsibilities / what will the jobholder be expected to achieve?**:

- Collate guestlist from different sections and teams in the High Commission, manage the master guestlist including identifying potential duplication, and updating contact details etc.
- Manage the process of issuing “Save The Date” as well as the actual invitation including looking into the use of an appropriate RSVP platform.
- Send reminders and follow-up, collate RSVP and update the master guestlist.
- Assist in minutes-taking at project meetings, preparation of correspondence, thank-you letters etc.
- Assist in coordinating event logistics, including making arrangement for transport, delivery of event event collaterals etc.
- Assist in guest registration and other duties during the event.

Essential qualifications, skills and experience 1
- Able to work on Microsoft programmes such as Excel, Word and Powerpoint.
- Required behaviours 1- Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together Application deadline 1
- 14 March 2024

Grade 1
- Internship

Type of Position 1
- Intern

Working hours per week 1
- 36

Region 1
- Asia Pacific

Country/Territory 1
- Malaysia

Location (City) 1
- Kuala Lumpur

Type of Post 1
- British High Commission

Number of vacancies 1
- 1

Salary Currency 1
- MYR

Stipend / Allowance 1
- MYR 1500 (Internship allowance / equates to minimum wage in Malaysia)

Start Date 1
- 8 May 2024

Other benefits and conditions of employment 1

**Learning and development opportunities (and any specific training courses to be completed)**:
The British High Commission is proud of its L&D offer to staff. We work hard to ensure staff have the skills needed to do their job and the opportunities to develop professionally. There are a wide range of options available for personal development including training courses, coaching and mentoring, job-shadowing, presentations and learning sets. Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities. All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.

Additional information 1


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