Secretary

1 week ago


Shah Alam, Malaysia Maven Global Group Sdn Bhd Full time

**Job Overview**:
As a Secretary, you will play a crucial role in providing comprehensive administrative support to a high-level executive or individual. Your responsibilities will encompass managing schedules, coordinating appointments, organizing travel arrangements, handling correspondence, and facilitating smooth communication. Secretary acts as a key point of contact, ensuring efficient day-to-day operations and contributing to the overall productivity and success of the individual you support.

**Key Responsibilities**:
**Schedule Management**
- Arrange and coordinate appointments, meetings, and events.
- Effectively manage the GM's calendar, ensuring optimal time utilization.

**Travel Coordination**:

- Plan and organize domestic and international travel arrangements.
- Handle logistics, including flights, accommodation, and transportation.

**Communication Management**:

- Act as a liaison, ensuring clear and timely communication with internal and external stakeholders.

**Task and Project Assistance**:

- Assist in various tasks and projects, providing research and support as needed.
- Maintain project timelines and follow up on action items.
- Be the minute taker for every meeting

**Confidentiality**:

- Handle sensitive information with discretion and maintain a high level of confidentiality.

**Organization and Filing**:

- Organize and maintain documents, files, and records for easy retrieval.
- Implement effective filing systems.

**Administrative Support**:

- Perform general administrative duties, including photocopying, printing, and office organization.
- Prepare and edit documents, presentations, and reports.

**Problem Solving**:

- Proactively identify and address challenges, finding solutions to ensure smooth operations.

Job Requirements:

- Degree in Business Administration or related field preferred
- Minimum 2-3 years of proven working experience as Secretary, Personal Assistant or similar role
- Mandarin speaker will be added as advantage
- Excellent organizational and multitasking abilities
- Strong communication and interpersonal skills
- Proficient in office software (e.g., MS Office) and scheduling tools
- Discretion and ability to handle confidential information
- Resourcefulness and adaptability in a dynamic work environment
- Willing to travel Setia Alam & Johor Bahru
- Working in fast-paced working environment

**Job Types**: Full-time, Permanent

**Salary**: RM3,000.00 - RM4,000.00 per month

**Benefits**:

- Opportunities for promotion

Schedule:

- Rotational shift
- Weekend jobs

**Experience**:

- Secretary: 2 years (preferred)

**Language**:

- Mandarin (preferred)

License/Certification:

- Driving License (preferred)

Ability to Commute:

- Shah Alam (required)

Ability to Relocate:

- Shah Alam: Relocate before starting work (required)

Expected Start Date: 03/01/2024



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