Executive, Planning
2 weeks ago
**About Governance, Assurance, & Planning (GAP)**:
GAP aims to close the knowledge gap and make all relevant data easier to access across the Group ICT Department so that we can align on a “single source of truth”. We are devoted to building a team with diversity of thought, background and experience. Our goal is to drive a vibrant culture of transparency and collaboration, so that every person has deeper opportunities to excel, while doing meaningful work.
**The unit will centrally manage**:
- Governance and SOPs,
- Risk management,
- Audit monitoring and closures,
- Cybersecurity coordination,
- Financial administration and planning, and
- Strategy planning
**About Planning Executive**
**Duties and Responsibilities**:
- ePR creation: Facilitate the creation of electronic Purchase Requests (ePR) ensuring accuracy and compliance with company policies and procedures.
- GRN creation: Generate Goods Receipt Notes (GRN) accurately reflecting received goods and services, coordinating with relevant departments for verification.
- Track and monitor monthly budget utilization: Maintain records of expenditures and track budget utilization on a monthly basis, ensuring adherence to allocated budgets.
- Prepare monthly budget utilization report: Compile and analyze data to prepare comprehensive reports on monthly budget utilization, highlighting variances and providing insights to management.
- Division administrative support: Manage administrative tasks for the division, including but not limited to refreshment services, meeting room bookings, and coordinating logistics for events.
- CTO's administrative support: Assist the Chief Technology Officer (CTO) in administrative tasks such as flight bookings, other travel-related arrangements.
- Foster and build strong relationships with technology partners, service providers, and leaders through effective networking and collaborative engagement.
- Facilitate awareness and knowledge sharing among the Group ICT departments.
- Ensure transparency and promote good governance.
**Competencies & Core Skill Sets**
- Diploma or Degree in Business Administration, Finance, or related field.
- At least 3 years of experience in administrative roles, preferably in a finance or accounting environment.
- Strong understanding of financial processes such as budgeting and expenditure tracking.
- Excellent organizational and multitasking skills with keen attention to detail.
- Able to provide independent view based on validated information, protects confidential information and demonstrates an objective and non-judgmental approach in line with best practices to AirAsia.
- Proficiency in Google Workspace, particularly GSheet for data analysis
- Punctilious person who pays extra careful attention to the finer details and do every task to the best of their ability
- Ability to communicate effectively and collaborate with cross-functional teams.
- Lateral thinker, with problem-solving and consulting skills.
- Prior experience in using ePR and GRN systems is advantageous.
**Personal Style and Behavior**
- Firm and diplomatic.
- Approachable and helpful.
- Flexible, willing, and able to adapt to any situation
- High level of confidentiality and discretion.
**We are all different** - one talent to another - that is how we rely on our differences. At AirAsia, you will be treated fairly and given all chances to be your best.We are committed to creating a diverse work environment and are proud to be an equal opportunity employer.
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