Purchasing Officer

2 months ago

Gelang Patah, Malaysia Agensi Pekerjaan AC Services Sdn. Bhd. Full time

Working Hours: 9-6pm (Mon-Fri)

Benefits: Staff meal, Annual Wage Supplement (AWS), Performance Bonus, Annual Leave, Hospitalization leave, Medical Claim, SOCSO, EPF

**DUTIES AND RESPONSIBILITIES**:
1**. Perform Purchasing Transactions**
- Create and maintain relationships with venders/suppliers
- Estimate and establish budgets for purchases
- Make professional decisions in a fast-paced environment
- Review all venders and suppliers
- Negotiate the best deal for pricing and supply contracts
- Develop plans for purchasing services, and supplies
- Ensure that the products and supplies meet quality standards
- Work with team members to complete duties as needed.
- Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development
- **Day-To-Day Duties**
- Determine the lowest cost for products/materials
- Track and record orders to ensure all order been received on time
- Receive orders and document arrivals and then convert PO to Purchase Invoice in Autocount
- Check and review the Prepare requisitions and purchase orders
- Monitor order expenses
- Communicate performances and costs to management
- Organize and schedule procurements in a timely manner
- Work with team members and Finance manager to complete duties as needed
- Post Supplier’s outstanding status on the Whatsapp group
- Reconcile the SOA of Creditor Balance against Outstanding in Autocount
- Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
- Collaborate with various departments to determine their procurement needs. Prepare purchase orders, ensuring accuracy and compliance with company policies and procedures. Send purchase orders to suppliers and monitor their fulfillment.
- Establish and maintain good relationships with suppliers and vendors. Conduct regular supplier evaluations to ensure quality, on-time delivery, and competitive pricing. Negotiate favorable terms, conditions, and discounts with suppliers to optimize cost savings for the company.
- Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
- Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
- Address any discrepancies or issues related to purchases, such as incorrect shipments, damaged goods, or delays. Collaborate with suppliers and internal stakeholders to resolve problems promptly and effectively.
- Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
- Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

*

**3. Support Reporting Activities**
- Estimate and establish cost parameters and budgets for purchases
- Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

**Job Types**: Full-time, Permanent

**Salary**: RM3,500.00 - RM4,000.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

Ability to Commute:

- Gelang Patah (preferred)

Ability to Relocate:

- Gelang Patah: Relocate before starting work (preferred)

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