Assistant Manager, Shipping, Purchasing

2 weeks ago


Pasir Gudang, Malaysia Malayan Flour Mills Berhad Full time

**Company Description**
We are Malayan Flour Mills Berhad, an established billions ringgit public listed food manufacturing company. We aspire to be a leading food manufacturing enterprise in the region and have also diversified its business from flour milling to the sale of raw materials and integrated poultry business. Its integrated poultry business includes the breeding and sale of day-old chicks, broiler and breeder farming, processing and sale of poultry products and feeds milling. With over 50 years of experience and workforce of over 2600 in Malaysia and Vietnam, as part of our expansion plans we are seeking the right talents to be part of our winning team.

Responsible for administered Purchasing, Shipping & Admin activities in align with plant business goals

**Responsibilities**:

- Purchasing
- Source, plan and negotiate cost of goods and services within the requirements to ensure quality and operation efficiency to meet company objectives,
- Ensure goods and services purchased adhere to the technical specifications and requirements of the plant and the company's policies and procedures.
- Follow up on orders to ensure goods are shipped and delivered on a timely manner and in good condition.
- Verify and record all purchasing documents (e.g., custom form, SST, order receipts and confirmations, Contracts, vendor invoices etc.) for efficient data traceability. Manage all purchasing records and ensure data are up to date, generate periodical and any purchasing report.
- Prepare monthly purchase repot from JOE system, update approval vendor list if required and assist in yearly vendor performance assessment.
- To ensure all purchasing process implement accordance to FSSC 22000 standard and participate in FSSC 22000 audits.
- Shipping
- Understand import and export regulations and provide documents required of the goods to custom officials.
- Prepare inventory Report to meet the local Custom audit requirement for Packaging material (SST) and machinery inventory for MI DA tax exemption.
- To source and manage with forwarder/ shipping agent/ haulage/ HQ purchasing to clear all the shipment to avoid delay charges.
- Prepare LO1 and monitor deposit, check, and verify all the delay/ damaged containers invoices.
- To communicate and manage with Johor Port BST/ transporter/ shipping agent/ security/ Silo and HCl for fast and smooth discharge.
- General Admin
- Responsible for Office administration task— License / permit renewal, Hostel management, canteen, office cleanliness, event management.
- Lead and motivate the clerk in daily task operating.
- To perform any other tasks and assignments as directed by the management from time to time.

**Qualifications**
- Bachelors Degree Business Administration or equivalent
- More than 5 years experiences in purchasing, shipping and general admin in manufacturing field

**Additional Information**
MFM is honored to receive the following awards:

- 2019 - Human Resources Asia Recruitment Awards 2019, Best Onboarding Experience (Bronze)
- HR Asia Best Companies to Work for in Asia for 6 consecutive years (2018 - 2023)
- HR Asia Most Caring Company Award for 4 consecutive years (2020 - 2023)
- HR Asia Diversity, Equity & Inclusion Award (2023)



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