Regulatory & Government Affairs and Admin Executive
2 weeks ago
**Job Summary**
The Regulatory & Government Affairs and Admin incumbent reports to the Director, Finance & Admin as well as assist the Director of Operations. The incumbent is to proactively work with Government Agencies such as the Ministry of Education (MOE) local authorities (e.g. MOF, KDN, JPN, DBKL, MPSJ, MPPJ, MBIP, HRDF, to name a few). The incumbent will also ensure compliance, apply, renew and provide MOE/relevant authorities updates and information to the management as well as heads of the Language Centres.
**Job Duties**
**REGULATORY**
- Liaise with the Government Department, local authorities and agencies for any issues related to the company on government legislation affairs such as registration, licensing, permit renewal, etc.
- Follow-up, monitor and report to Supervisor on any updates or changes to the status of any submissions made to governmental agencies.
- Well-versed and knowledgeable in the procedures of the government agencies linked to Immigration ESD, MOE, MOF and other related services.
- Responsible for overseeing the daily operations that assure accurate and secure record management and delivery.
- Attend to queries from government agencies regarding statutory compliances required by the Company.
- Apply, renew and submit teaching permits for all ELS trainers and follow-up on approvals.
- Responsible for communication, submission and follow-up with MOE for approvals to run any future academic programs and accreditation.
**ADMINISTRATION**
- Provide administrative support on HR and Admin functions.
- Assist with recruitment - sourcing, screening, interview arrangements, preparing offer letter, etc.
- Maintain accurate and up-to-date staff records and HR system.
- Handle Expatriate visa management, visa and other immigration matters.
- Maintain and monitor staff attendance, leave records, medical and general claims as well as updating/generating reports.
- Handle systematic filling system, safe keeping of private and confidential documents.
- Perform general office duties, such as data entry, filing, and scanning.
- General office management - order stationery, track stocks of office/pantry supplies and place orders when necessary.
- Maintain general office files, including job files, vendor files, and other files related to the company’s operations.
- Supervise cleaner and cleanliness of the office.
- Coordinate and participate in maintenance, and renovations work when necessary.
- Support Company employee engagements, events and welfare activities.
- Carry out any other Regulatory, HR and Admin tasks as assigned by the Supervisor from time to time.
**Minimum Job Requirements**
**Education**: Diploma/ Bachelor’s Degree in Business Administration or equivalent. Proficiency in Microsoft Office Suite.
**Experience**: A minimum of at least 2 years of relevant work experience, preferably in the education industry.
**Personal Characteristics**: Strong proficiency in both spoken and written English and Malay. Result-oriented with good public relations skills, team player, able to work well under pressure and independently with minimum supervision, meet deadlines, well-organised and able to multitask.
Pay: RM2,500.00 - RM2,800.00 per month
Willingness to travel:
- 100% (preferred)
Application Deadline: 06/24/2023
Expected Start Date: 03/04/2024
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