Internship Administration

3 weeks ago


Kuala Lumpur, Malaysia cinfo Full time

COMPANY PRESENTATION

UNDP is the UN Development Programme and works in some 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. UNDP helps countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results. UNDP supports the 2030 Agenda for Sustainable Development and the 17 new Sustainable Development Goals (SDGs), as they help shape global sustainable development for the next 10 years.

Find in-depth information on careers with UNDP and related cinfo's support on cinfo.ch:
**CORPORATE BACKGROUND**
- UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results. UNDP is working to strengthen new frameworks for development, disaster risk reduction and climate change. We support countries' efforts to achieve the new Sustainable Development Goals, which will guide global development priorities through 2030. The key 2030 Agenda principle of leaving no one behind and stamping out inequality is at the core of everything we do.
- UNDP focuses on helping countries build and share solutions in three main areas:

- Sustainable development
- Democratic governance and peacebuilding
- Climate and disaster resilience
- In all our, we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable.

**INTERNSHIP OFFICE BACKGROUND**

As an essential component of the strategic direction of the UNDP Bureau for Management Services (BMS) and the emphasis on the provision of cost effective and integrated management transactions services, the UNDP Global Shared Services Centre (GSSC) combines the resources of GSSC Copenhagen, GSSC Kuala Lumpur and new regional centres in line with approvals from the Executive Group such as Panama, Dakar and Istanbul.

**DUTIES AND RESPONSIBILITIES**
- 1.Effective and efficient administrative support and facilities management, focusing on the achievement of the following results:

- Support in the organization and coordination of the maintenance of the premises, office space management and the provision of common services
- Support in the organization of workshops, conferences, retreats
- Assist with the supervision of cleaning services
- Coordination of common premises
- Prompt reporting and investigation of cases of damage, loss or theft of items
- Any other related matters assigned by the supervisor

2. Provide support for administrative, procurement and financial control in the office, focusing on the achievement of the following results:

- Maintenance of finance control records such as commitments and expenditures
- Proper control of supporting documents of funds and
- Organization of payment processes, including preparation and verification of supporting documents
- Provision of the information for the audit
- Support on small and direct procurement processes
- Any other related matters assigned by the supervisor

3. Provide support to proper supply and assets management, focusing on the achievement of the following result:

- Coordination of the provision of reliable and quality office supplies
- Elaboration and implementation of inventory management
- Implementation of inventory and physical verification control in the GSSC and projects
- Any other related matters assigned by the supervisor

4. Ensure effective logístical support, focusing on the achievement of the following result:

- Support incoming
- Support with coordination with local authority on Protocol matters
- Logistical support for events, staff's cubicle/desk layout and space management
- Provide support for outgoing documents - courier
- Act as custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping log of distribution
- Maintenance of the filing system ensuring safekeeping of confidential materials
- Support the coordination of travel arrangement
- Coordination of transportation services

**COMPETENCIES AND SELECTION CRITERIA**
- Interest and motivation in working in an international organization
- Good analytical skills in gathering and consolidating data
- Outgoing and initiative-taking person with a goal oriented mind-set
- Communicates effectively when working in teams and independently
- Good in organizing and structuring various tasks and responsibilities
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Responds positively to feedback and differing points of view
- Demonstrated research and analytical capacity
- Proven ability to manage diverse and complex tasks, with tight deadlines
- Consist



  • Kuala Lumpur, Malaysia AEON Delight (Malaysia) Sdn Bhd Full time

    **Internship - Administration** - What you will be doing_ - Responsible on administrative services for operations. - Handle all billing and payment of operation utilities and purchases. - Communicate with IT department on all technology related operation office equipment matters. - Manage documentations with vendors, service providers, and customers,...


  • Kuala Lumpur, Malaysia GRABHUB CHERAS Full time

    Intern students stand a chance to join as a staff at the end of internship. Location: Grab Hub Cheras ,Bandar Seri Permaisuri, Cheras RESPONSIBILITIES Provides administrative support to ensure efficient operation of the company. Answers phone calls, schedules meetings and supports for customer. Carries out administrative duties such as filing, typing,...


  • Kuala Lumpur, Malaysia Muse Consultancy Asia PLT Full time

    Muse Asia is looking for Administrative Intern who will be assisting in various tasks to support the smooth functioning of the office or organization. Internship Scope and Responsibilities: - Assist in maintaining organized office operations, handling basic accounting/event functions, and providing crucial support to enhance overall efficiency. -...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Muse Consultancy Asia PLT Full time

    Muse Asia is looking for Administrative Intern who will be assisting in various tasks to support the smooth functioning of the office or organization.Internship Scope and Responsibilities: Assist in maintaining organized office operations, handling basic accounting/event functions, and providing crucial support to enhance overall efficiency. Additionally,...


  • Kuala Lumpur, Malaysia Tomei Consolidated Berhad Full time

    **Responsibilities**: - To assist on the office work process and project assigned. - Support on operations and administrations task - To liaise with other stakeholders to follow on project assignment - Other administration duties as assigned by Manager **Requirements**: - Applicants must be willing to work in Jalan Kelang Lama. - Internship duration: 3...


  • Kuala Lumpur, Kuala Lumpur, Malaysia AEON Delight (Malaysia) Sdn Bhd Full time

    Internship - Administration What you will be doing_ Responsible on administrative services for operations. Handle all billing and payment of operation utilities and purchases. Communicate with IT department on all technology related operation office equipment matters. Manage documentations with vendors, service providers, and customers, ensuring that all...


  • Kuala Lumpur, Malaysia Surgical Solutions (M) Sdn Bhd Full time

    **Job responsibilities** - Provide support to the company administrative support services to a portfolio of corporate clients. - Ensure the efficient and effective filing/ maintenance of all statutory books and non-statutory books to enable smooth data retrieving at all time. - Other tasks assigned by superior from time to time. **Job requirements** -...


  • Kuala Lumpur, Malaysia IPG MALAYSIA Full time

    Assist in new agent registration - Assist in administrative tasks - Assist in merchandise ordering - Checking monthly attendance - Maintaining office services (cleaners) and performing ad-hoc administration duties. - Handle day-to-day matters and providing efficient support for administration processes. **Job Types**: Contract, Internship Contract length: 3...


  • Kuala Lumpur, Malaysia Hasilwan M Sdn Bhd Full time

    Answering incoming calls; taking messages and re-directing calls as required - Taking minutes - Diary management and arranging appointments, - General office management - Providing administration support **Job Type**: Internship Contract length: 6 months **Salary**: RM800.00 - RM1,000.00 per month Schedule: - Monday to Friday


  • Kuala Lumpur, Kuala Lumpur, Malaysia Tomei Consolidated Berhad Full time

    Responsibilities: To assist on the office work process and project assigned. Support on operations and administrations task To liaise with other stakeholders to follow on project assignment Other administration duties as assigned by ManagerRequirements: Applicants must be willing to work in Jalan Kelang Lama. Internship duration: 3 months or 6 months.Salary:...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Surgical Solutions (M) Sdn Bhd Full time

    Job responsibilities Provide support to the company administrative support services to a portfolio of corporate clients. Ensure the efficient and effective filing/ maintenance of all statutory books and nonstatutory books to enable smooth data retrieving at all time. Other tasks assigned by superior from time to time.Job requirements Preferably 3 months...


  • Kuala Lumpur, Malaysia Company Confidentials Full time

    URGENT HIRING! We are calling all Business studies/Administration/Management/Secretarial students for an INTERNSHIP opportunity with us! Minimum requirement: - Degree/Diploma (IF you're in your final SEMESTER, chances to be absorbed as permanent is highly LIKELY!) - Good communication skill - Team Player - Good CGPA standing About us: - We are an award...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Hasilwan M Sdn Bhd Full time

    Answering incoming calls; taking messages and re-directing calls as required Taking minutes Diary management and arranging appointments, General office management Providing administration supportJob Type: InternshipContract length: 6 monthsSalary: RM RM1,000.00 per monthSchedule: Monday to Friday


  • Kuala Lumpur, Malaysia SHANGHAI BAOYE GROUP (MALAYSIA) SDN. BHD. Full time

    **Description** - Assist with general administrative tasks such as data entry, filing, photocopying, and document management. - Support the operations team in monitoring and maintaining office facilities, equipment, and supplies. - Support the coordination of meetings, including scheduling, preparing meeting materials - Help maintain office supplies...


  • Kuala Lumpur, Malaysia perfect pinnacle sdn bhd Full time

    Administrative Assistant is responsible for effectively providing administrative and clerical support. - Support issue sales payment and documentation. - To support customer service. - Admin to support business operation. - To perform any other duties as directed by the immediate superior from time to time. - Work successfully in a team environment as well...


  • Kuala Lumpur, Malaysia Freshtel Internet Sdn Bhd Full time

    To assist with daily administrative activities. - Any other duties as may assigned by your superior. **Job Type**: Internship Contract length: 6 months Pay: From RM800.00 per month **Benefits**: - Opportunities for promotion - Professional development Schedule: - Monday to Friday Expected Start Date: 05/10/2024


  • Kuala Lumpur, Malaysia Freshtel Internet Sdn Bhd Full time

    To assist with daily administrative activities. - Any other duties as may assigned by your superior. **Job Type**: Internship Contract length: 6 months **Salary**: From RM700.00 per month **Benefits**: - Opportunities for promotion - Professional development Schedule: - Monday to Friday Expected Start Date: 04/01/2024


  • Kuala Lumpur, Malaysia PERSATUAN BULAN SABIT MERAH MALAYSIA Full time

    Assist in the daily administration and management Assist management in the daily schedule Able to work in a team and work alone **Job Types**: Contract, Internship Contract length: 6 months Pay: RM500.00 - RM600.00 per month **Benefits**: - Free parking Schedule: - Monday to Friday **Education**: - Diploma/Advanced Diploma (preferred) Application...


  • Kuala Lumpur, Malaysia GTrade Technology Sdn Bhd Full time

    We specialize in penetrating global market global market reach by harnessing the power of IT technology and leveraging an extensive network of buyers. Through our wealth of experience and strategic marketing initiatives, we specialize in providing invaluable assistance to SME owners. Our services encompass generating sales leads, fostering business growth,...


  • Kuala Lumpur, Malaysia GTrade Technology Sdn Bhd Full time

    We specialize in penetrating global market global market reach by harnessing the power of IT technology and leveraging an extensive network of buyers. Through our wealth of experience and strategic marketing initiatives, we specialize in providing invaluable assistance to SME owners. Our services encompass generating sales leads, fostering business growth,...