Account Executive

4 weeks ago

Ipoh, Malaysia E-Rete (Malaya) Sdn Bhd Full time

**Responsibilities**:
**Bank Reconciliation**
- Prepare the bank reconciliation monthly for MBB, PBB, UOB & CIMB bank.
- Post journal for bank charges, if any.
- Post journal for any others receive or charges of definite as non-debtor receive.

**Prepare Prepayment table**
- Prepare prepayment table as per ledger from QnE.

a.) Quit rent & Assessment for the year

b.) Insurance

i.) Foreign Workers - SPIKPA & IG.

ii.) Fire Insurance for KK Road.

iii.) Motor vehicles - all car, lorry & etc.

c.) Road Tax for Motor vehicles - all car, lorry & etc.

d.) License for SIRIM, SPAD & MBI.

e.) Banker Acceptance fees for MBB & PBB.

f.) Rental for Chemor.

g.) Air tickets for foreign workers (workers went back to hometown for holidays).

h.) Levy & Immigration processing fee for foreign workers.

i.) Staff loan (Medical fees exceeds RM300 per year).

j.) Others prepayments

i.) Subscription Fee - MEF.

ii.) MBI - waste disposal fee.

iii.) Maintenace fee for IT - QnE, Payroll, webmail & etc.
- Post journal for prepayment of the month.
- Check the deduction table form HR Dept of workers repayment of medical fees, air tickets and etc.

**Prepare Accrual Table**
- Prepare table as per ledger from QnE.

a.) Audit Fees

b.) Secretarial Fees

c.) Taxation Fees

d.) Rental

e.) Allowance for Director

f.) HRDF fund refer HR Dept submission

g.) Water for Chemor plant
- Post journal for accrual expenses of the month.

**Prepare summary of Salary**
- Prepare table as per HR Dept Salary breakdown.
- Post journal for Salary of the month.
- Check and tally the QnE ledger for salary pay out, EPF, Socso, EIS, PCB HRDF as per HR Dept breakdown. - Monitor AP to pay-off all related payment of Salary before the cut-off date according the government dept. - To allocate fund for pay-off salary.

**Prepare Fixed Assets Table**
- Prepare table as per ledger from QnE.
- Key in Depreciation journal into QnE.
- Original invoice with approval needs to filling in FA file. AP only file the photocopy copy.

**Bank Facilities**
- Ensure bank facilities are fully utilised.
- Allocate fund for all payment issue out and reduce usage of OD - Liaise with Bank Relationship Officer.

**Petty Cash**
- Check all the transaction in QnE.
- Purchaser to purchase anything by using cash, need to inform Christina. Christina will refer to MEMO before issue out the petty cash.
- HR Dept sometime may need to using cash money for those workers are going home, new foreign workers or resign.
- To approval HR Dept or company staff to buy things for office use.
- To monitor cashflow status.

**Account Payable**
- To ensure all invoice, Do, GRN are into QnE system before closing of Account.
- To check all the invoice with supporting document submitted by AP.
- To ensure all payment to supplier are prepare accordingly the payment terms given by Supplier.
- To ensure all PV & cheque are issue under supplier’s name as per invoice information.
- AP closed by 15th each calendar month; Purchaser need clear last month purchase by 10th each calendar month.

**Account Receivable**
- To ensure Christina transfer all invoice into QnE system before closing of Account.
- To key in OR for all Debtors received, excluded receive in cash (Receive in cash, OR will issue by Christina) - To monitor billing circle, and invoice to Debtors are not allow to amend.
- To ensure Christina send out Reminder by 12th each calendar month.
- AR closed by 12th each calendar month.
- To check and verified Refund for Debtor being overpayment or others issue cause.
- To monitor the collection process.
- To get approval before issue LOD, if any.

**General ledger**
- Key in all expenses or accrual into QnE.
- Key in all ledger for any other transaction, if any.

**Year End Audit**
- Arrange Auditor come for Year End stock take, and yearly audit once account been finalised
- Liaise with Auditor, if any query about the account.

**Management Report**
- Finalise the report.

**Others task**
- To monitor the Corporate mobile line & etc.
- Any other ad hoc task assign

**Job Requirements**
**- Required to work at Jalan Kuala Kangsar Ipoh**

**Salary**: RM3,000.00 - RM3,500.00 per month

**Benefits**:

- Professional development

Schedule:

- Day shift

Supplemental pay types:

- Attendance bonus
- Overtime pay

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Accounting: 3 years (preferred)

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)

Ability to Commute:

- Ipoh (required)

Ability to Relocate:

- Ipoh: Relocate before starting work (required)

Application Deadline: 02/19/2024
Expected Start Date: 02/26/2024

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