Office Manager

2 weeks ago

Malaysia PERUN CONSULTANTS Full time

**Perun Consultants **is a leading independent advisory firm with offices in Hong Kong, mainland China, Singapore and Malaysia. We specialise in providing high quality services in the areas of forensic accounting, corporate advisory, restructuring, turnaround and insolvency services. At Perun Consultants, we promote work-life balance, value individualism and embrace the differences.

**Office Manager**:
**Malaysia Office**:
We are currently seeking an experienced **Office Manager **who is passionate about customer service to join our **Malaysia **office.

**Responsibilities**:
**Office Management**
- Ensure the office operations run properly in terms of office administration, hygiene and safety.
- Manage the office supplies and facilities maintenance.
- Source and manage service providers.
- Point of contact for office leasing matters.
- Arrange mailing and courier.
- Bookkeeping and payment arrangements including account payables, account receivables, bank transactions, reconciliation, expense claims, petty cash and reports.
- Maintain CRM records.
- Assist in document formatting, templates and PowerPoint creation.
- Perform receptionist duties including office switchbox operations and visitor greetings.
- Support the teams on office administration matters.
- Establish and implement administration policies to enable smooth business operations.
- Work with the Office Managers in the other Perun Consultants office locations in ensuring the offices run smoothly and they follow the same processes in areas such as labelling, filing, onboarding and payment processes.
- Sharepoint maintenance, access rights, folder setting and maintenance.
- Timesheet maintenance.
- Verify, review, assess and ensure there are approvals in line with internal process that cover the following areas suppliers, invoices, expenses, payments.
- Extract timesheet reports for invoicing and staff utilisation.
- Document formatting (e.g., reports, letter, ppt).

**Human Resources Support**
- Assist in Human Resources administration for recruitment, staff on-boarding and exit arrangements including EPF, SOCSO and EIS enrolment.

**Requirements**:

- University degree in any discipline
- Hands on knowledge in Microsoft Office 365
- Versed in Malaysia requirements.
- Helpful to understand or grasp IT concepts including IT security, hardware and software setup to facilitate laptop and desktop setup.
- Proactive and a problem solver.
- Ability to work independently with minimum supervision.
- Professional with an aptitude for consistent positive interactions with others, including clients and vendors.
- Excellent written and oral communication skills in English and Malay. Mandarin is advantageous.
- Experience in using Adobe Illustrator and Adobe InDesign is a plus.
- Some knowledge of insolvency, restructuring and forensic accounting is a plus.
- Experience in working in a startup environment is a plus.
- Excellent organisational skills, with the ability to work effectively in an environment of fluid, at time competing, priorities.

In addition to the above role, we are always interested in hearing from proactive and commercially minded individuals at all levels of seniority and experience looking to work in a dynamic and flexible environment.

We offer a competitive remuneration package where you will be rewarded for your individual and team performance. We are committed to being an inclusive employer and are happy to consider flexible working arrangements.

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