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Administrative Clerk

4 weeks ago


Bukit Jalil, Malaysia S A PROPERTY MANAGEMENT SDN BHD Full time

Assisting Building Manager or Building Executive.
- Admin will also be assigned to a specific job function of the account
- In the absence of the manager/ executive, Admin will assist to perform the job scope of the BM or BE in daily operation as and when or should the need arises accordingly.
- Ensure that all related tasks assigned for admin, account, and customer service needs i.e. office stationeries, pantry, equipment etc. are available and in working conditions at all times.
- Receiving, recording, and filling of official letters, quotations, or related correspondences respectively.
- Prepare standard notices, memorandums, or circulars for updating issues or general information that needs to be conveyed to estate residents accordingly.
- Collecting charges, sinking funds, quit rent, insurance charges, or other related charges from the unit owner or the tenant without fail and issuing official receipts immediately. Provide the official receipt to the unit owner or the tenant immediately.
- Prepare relevant daily collection reports, get signature from BM or BE and submit to HQ every day before their working hour end.
- Preparing petty cash expenses and records. All purchases must be approved by either BM or BE.
- Ensure that all utility meter readings and billing are executed within the acceptable time period.
- Check on the attendance of service provider’s personnel, received the reports, and verify claims made by the said providers before forwarding them to the accounting department for payment.
- Source quotations for all purchases and prepare the necessary Purchase Order accordingly.
- Check and verify all purchases made i.e. stationeries, equipment, tools, etc. upon deliveries of the said goods.
- Receiving and updating all complaints, suggestions, feedback, or grievances made by residents or parcel owners.

**Salary**: RM1,800.00 - RM2,200.00 per month

**Benefits**:

- Opportunities for promotion

Schedule:

- Day shift

Supplemental pay types:

- Overtime pay