Admin Executive
6 months ago
Answers the telephone and provides exceptional customer service to internal and external customers.
- Drafts reports and correspondence.
- Orders supplies and equipment; maintains service contracts on office equipment.
- Attends meetings and takes meeting notes.
- Liaises with internal and external units to carryout job tasks.
- Assists managers and supervisors in developing policies and procedures.
- Provides front desk coverage as needed for backup.
- Ensures travel authorizations, accommodations, and conference registrations for employees.
- Audits/processes travel expense claims.
- Handles mileage reimbursement requests for supervision travel.
- Performs tracking and distributes monthly travel reports.
- Maintains accounts payable and accounts receivable records.
- Solves problems associated with vendors regarding shipments, billing, and statements.
- Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
- Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
- Handles administrative tasks for faculty searches and staff recruiting.
- Oversees department hiring procedures.
- Handles event planning for meetings, professional development, and other department initiatives.
- Performs other related duties as assigned.
**Job Types**: Full-time, Permanent, Fresh graduate
Pay: RM1,500.00 - RM2,500.00 per month
**Benefits**:
- Maternity leave
- Professional development
Schedule:
- Fixed shift
- Monday to Friday
Supplemental pay types:
- Performance bonus
- Yearly bonus
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